Administrative Officer, Growth & Operations

UBS Group AG; Providence (RI); On-site; USD 105,000 - 130,000; Full time

Job summary

UBS is seeking an Administrative Officer to support multiple Massachusetts locations, including Boston, Wellesley and surrounding areas. The role focuses on branch administration, staff recruiting/training, and driving strategic initiatives within a leading financial institution.

You will manage end-to-end processes, delegate effectively, and foster a positive business culture while leveraging AI to improve workflows. This is a full-time position based in the Greater New England market.

Qualifications

• Ideally 3+ years of experience with a leading financial institution.
• Management experience as administrative manager or similar leadership role.
• Series 7, 66 and 9/10.
• Comfortable working in partnership and able to delegate effectively.
• Skilled at creating a positive business culture with a human touch.
• Curious about using AI to improve workflows with sound judgment and policy alignment.

Responsibilities

• Manage branch administration and provide administrative support to the management team.
• Manage end to end process of recruiting and training administrative support staff and provide ongoing management and support for development.
• Follow up local issues identified by the management team and escalate when necessary.
• Support and drive strategic firm initiatives.
• Identify and implement cost efficiencies with office (P&L management).

Skills

Finance experience

Management experience

Series 7/66/9-10

Delegation skills

People skills

AI for workflows

Job description

UBS is seeking an Administrative Officer to support multiple Massachusetts locations, including Boston, Wellesley and surrounding areas. The role focuses on branch administration, staff recruiting/training, and driving strategic initiatives within a leading financial institution.

You will manage end-to-end processes, delegate effectively, and foster a positive business culture while leveraging AI to improve workflows. This is a full-time position based in the Greater New England market.