Administrative Officer

UBS Group AG; Providence (RI); On-site; USD 105,000 - 130,000; Full time

Job summary

UBS is seeking an Administrative Officer to support multiple Massachusetts locations, including Boston, Wellesley and surrounding areas. The role focuses on branch administration, staff recruiting/training, and driving strategic initiatives within a leading financial institution.

You will manage end-to-end processes, delegate effectively, and foster a positive business culture while leveraging AI to improve workflows. This is a full-time position based in the Greater New England market.

Qualifications

• Ideally 3+ years of experience with a leading financial institution.
• Management experience as administrative manager or similar leadership role.
• Series 7, 66 and 9/10.
• Comfortable working in partnership and able to delegate effectively.
• Skilled at creating a positive business culture with a human touch.
• Curious about using AI to improve workflows with sound judgment and policy alignment.

Responsibilities

• Manage branch administration and provide administrative support to the management team.
• Manage end to end process of recruiting and training administrative support staff and provide ongoing management and support for development.
• Follow up local issues identified by the management team and escalate when necessary.
• Support and drive strategic firm initiatives.
• Identify and implement cost efficiencies with office (P&L management).

Skills

Finance experience

Management experience

Series 7/66/9-10

Delegation skills

People skills

AI for workflows

Job description

Key Responsibilities

• Manage branch administration and provide administrative support to the management team
• Manage end to end process of recruiting and training administrative support staff and provide ongoing management and support for development
• Follow up local issues that have been identified by the management team and escape when necessary
• Support and drive strategic firm initiatives
• Identify and implement cost efficiencies with office (P&L management)

Job Type

Full Time

Job Reference #

345679BR

City

Boston, Providence, Wellesley

Key Responsibilities

• Manage branch administration and provide administrative support to the management team
• Manage end to end process of recruiting and training administrative support staff and provide ongoing management and support for development
• Follow up local issues that have been identified by the management team and escape when necessary
• Support and drive strategic firm initiatives
• Identify and implement cost efficiencies with office (P&L management)

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and criminal penalties and civil liability.

The team

You'll be supporting multiple locations as an Administrative Officer working alongside the Greater New England Market Leadership Team.

Your Skills And Experience

• ideally 3+ years of experience with a leading financial institution
• management experience as administrative manager or other substantive leadership role
• series 7, 66 and 9/10
• comfortable working in partnership and able to delegate effectively
• skilled at creating a positive business culture (you have the human touch)
• you're curious to explore how AI can improve how we build, deliver, and optimize workflows. You do this with sound judgment - validating outputs and aligning with policies, risk standards, and ethical use

About Us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.

We know that great work is never done alone. That's why we place collaboration at the heart of everything we do. Because together, we're more than ourselves.

Salary information

The indicative gross base salary range as a full-time equivalent role:

• United States - Massachusetts - Boston min USD 105000 - max USD 130000
• United States - Massachusetts - Wellesley min USD 105000 - max USD 130000 /annum

The expected salary for this role will be determined by relevant factors which may include but are not limited to, role-required experience, qualifications, education, location and skill level. UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We're dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That's why collaboration is at the heart of everything we do. Because together, we're more than ourselves.

We're committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.