Business Office Coordinator (ADMIN OFCR 2 CX)

University of California, Davis; Davis (CA); On-site; USD 44,000 - 73,000; Full time

Benefits offered by this job

Medical plans

Dental & vision coverage

Retirement plans

Paid holidays & PTO

Job summary

UC Davis is seeking an experienced administrator to provide operational support to the CNS Director and CAO, supervise the CNS student team, and manage CNS business office needs. The role coordinates CNS personnel and employment activities and informs faculty and staff on HR policies and procedures.

It also supports recruitment for academic and staff positions. The position is 100% on-site with flexible scheduling for CNS events.

Qualifications

• No minimum education required.
• 3-5 years operational/administrative support.
• Experience in recruitment and employment policies, procedures, and laws.
• Organizational and time management skills to manage multiple tasks, prioritize and meet deadlines.
• Interpersonal and communication skills to work with a wide variety of faculty, staff, and external sponsors.
• Ability to follow projects to completion and keep stakeholders advised of status.

Responsibilities

• 60% - Operational assistance; purchasing & events assistance
• 30% - HR/Payroll/Recruitment
• 10% - Academic Personnel

Skills

Operational support

Recruitment policies

Time management

Problem solving

Interpersonal skills

Project tracking

Communication

Education

Bachelor’s degree (preferred)

Tools

Aggie Enterprise

Aggie Expense

Aggie Travel

UCPath

AUSS-C

Job description

Job Summary

Reporting to the Chief Administrative Officer (CAO), provide operational support to the Director and the CAO for the Center for Neuroscience (CNS). Supervise the CNS student Team and manage CNS business office needs. Under general direction of the CAO, responsible for coordinating all CNS personnel and employment activities and informs faculty, supervisors and staff on human resources and employment policies and procedures. This position prepares academic actions including appointments, merits, promotions, appraisals, recruitment, for CNS Academic Federation titles. This position provides administrative support for the recruitment process for academic personnel, career staff and student assistant positions.

Job Summary

Reporting to the Chief Administrative Officer (CAO), provide operational support to the Director and the CAO for the Center for Neuroscience (CNS). Supervise the CNS student Team and manage CNS business office needs. Under general direction of the CAO, responsible for coordinating all CNS personnel and employment activities and informs faculty, supervisors and staff on human resources and employment policies and procedures. This position prepares academic actions including appointments, merits, promotions, appraisals, recruitment, for CNS Academic Federation titles. This position provides administrative support for the recruitment process for academic personnel, career staff and student assistant positions. The position works 100% live onsite with a flexible schedule to accommodate CNS events.

Apply By Date

September 23, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• No Minimum Education Required.
• Minimum 3-5 years operational/administrative support. Experience in recruitment and employment policies, procedures, and laws, and skills to to be an effective resource to hiring managers.
• Organizational and time management skills to manage multiple tasks, prioritize and organize workload, meet deadlines and perform assigned duties with minimal supervision.
• Skills to problem solve, review, research and analyze within each of the functional areas.
• Interpersonal and communication skills to work as part of a team with a wide variety of faculty, staff, and external sponsors.
• Skills and ability to follow projects to completion, keeping appropriate personnel advised of project status, due dates, etc.

Preferred Qualifications

• Bachelor’s degree in related area and/or equivalent training/experience in a related field
• Five years’ experience working in a highly-confidential environment including maintaining confidentiality of Executive Office and Human Resources activities and records. Experience with Aggie Enterprise, Aggie Expense, Aggie Travel, UCPath, AUSS-C.
• Familiarity with University policies and procedures.
• Knowledge of academic and staff personnel policies including collective bargaining unit agreements.
• Skills to function independently and creatively to research, analyze and coordinate a variety of administrative projects with general guidance and review by supervisory personnel.

Key Responsibilities

• 60% - Operational assistance; purchasing & events assistance
• 30% - HR/Payroll/Recruitment
• 10% - Academic Personnel

Department Overview

The Center for Neuroscience conducts research in the areas of molecular, cellular, systems, cognitive, and computational neuroscience and trains graduate and undergraduate students in neuroscience and related fields. The Center consists of a faculty director, approximately 25 faculty and 100 laboratory academic and staff positions that are housed at the Center, approximately 55 affiliated faculty from across the Davis and Sacramento campuses, a chief administrative officer, and approximately 8 administrative staff. The Center involves faculty and other scientists from the College of Biological Sciences, School of Medicine, College of Letter and Science and the School of Veterinary Medicine. The Center's annual expenditures exceed $1 million. Total funding (including multi-year research grants) is approximately $95M. The Center is located in 35,000 sq. ft. in 4 separate buildings. Facilities include faculty research laboratories, a small mammal vivarium, a non-human primate vivarium, and neuroimaging and MRI facilities.

POSITION INFORMATION

• Salary or Pay Range: $31.59 - $53.07/hour
• Salary Frequency: Hourly
• Salary Grade: STEPS
• UC Job Title: ADMIN OFCR 2 CX
• UC Job Code: 004263
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M - F 8:00AM - 5:00PM
• Location: Davis, CA
• Union Representation: Yes - CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% On-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional 3 Hours
• Squatting/Kneeling - Occasional 3 Hours
• Twisting - Occasional 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Restricted vacation during peak periods. Work occasional overtime including evenings and weekends to meet operational needs. Travel to various UCD offices located on campus, at times on short notice

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks