Administrative Officer 3

Ampcus Inc; San Francisco (CA); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly motivated Administrative Officer to manage and administer operations within a dynamic environment. This role involves overseeing various administrative functions, coordinating activities for the Chief Operating Officer, and ensuring compliance with university protocols. The ideal candidate will possess excellent interpersonal and communication skills, alongside a strong ability to analyze and solve problems. Join this innovative team and contribute to impactful projects that enhance operational efficiency and support organizational success.

Qualifications

• Thorough knowledge of University rules and regulations.
• Ability to maintain discretion and confidentiality.

Responsibilities

• Oversees and administers various administrative operations.
• Coordinates activities related to HR, IT, and financial reporting.

Skills

Interpersonal Skills

Communication Skills

Problem Solving

Financial Analysis

Customer Service

Education

Bachelor's Degree in a Related Area

Tools

University-specific Computer Applications

Job description

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title: Administrative Officer 3

Location: San Francisco, CA

Job Scope

Uses skills as a seasoned and experienced administrative operations professional to manage, plan, and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher-level administrative operations professional or manager. Performs short-term and long-term planning for the organization. Reports to the Chief Operating Officer for Inpatient Adult Services.

Key Responsibilities

• Oversees, plans, and administers various administrative operations, representing Adult Services on committees and providing support for projects and initiatives, including but not limited to:

• All-Campus Master Space Planning Committee
• Hospital Bed Capacity, Throughput, and Discharge Task Force
• Throughput Enterprise Asset Management Committee
• Project Blue Initiative
• Service Line Development Committee
• Cross-functional BU COO Collaboration Committee
• Emergency Preparedness & Workplace Violence Prevention Committee
• Inpatient Revenue Cycle Optimization Committee
• Supply Chain & Utilization Management Committee

• Coordinates activities such as managing position requests, assisting with onboarding, facilitating requests related to IT, facilities, contracts, and grants, ensuring HR/Payroll documentation, gathering and analyzing financial and HR reports, performing recharge administration, and managing facilities and equipment logistics.

• Manages complex schedules and meeting coordination for the Chief Operating Officer of Adult Services, ensuring seamless organization and efficiency. This includes scheduling high-level meetings, prioritizing urgent matters, and anticipating conflicts.

Knowledge, Skills, and Abilities

• Thorough knowledge of University rules, regulations, processes, protocols, and procedures for budget, accounting, fund management, and personnel management.
• Excellent interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling.
• Knowledge of administrative activities such as event planning, fundraising, risk management, website design, accounting, payroll, and contracts and grants regulations.
• Proficiency in common University-specific computer applications.
• Ability to maintain discretion and confidentiality.
• Strong skills in planning, analysis, problem-solving, and customer service.
• Knowledge of financial analysis, reporting techniques, and HR policies for staff and academic employees.

Education

• Bachelor's degree in a related area and/or equivalent experience or training.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans, or individuals with disabilities.