TEMPORARY ADMINISTRATIVE OFFICER

University of California; Oakland (CA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Join a prestigious institution dedicated to excellence in teaching and research. This temporary position offers a unique opportunity to support executive leadership at a renowned university. As part of the Temporary Office of the President Staffing program, you will engage in impactful work, providing essential administrative support and contributing to various special projects. With a focus on collaboration and community, this role is perfect for those looking to make a meaningful difference in a vibrant and diverse environment. Experience the dynamic atmosphere of higher education while enhancing your skills and career.

Qualifications

• 5+ years of applicable work experience in administrative roles.
• Strong skills in planning, analysis, and customer service.

Responsibilities

• Provides administrative support for Executive Director and managers.
• Prepares travel vouchers and assists with budget preparation.

Skills

Verbal and written communication

Active listening

Critical thinking

Customer service

Problem-solving

Education

Bachelor's degree in related area

Job description

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

The University of California Office of the President operates an in-house temporary program called TOPS(Temporary Office of the President Staffing), which seeks skilled analysts, administrative assistants, and customer service specialists.

TOPS employees provide temporary assistance to UCOP departments to complete special projects or fill in for employees who are on vacation or leave. Hourly rates and duties vary dependent upon classification of positions. Assignments range in length from one day to several months. It is an excellent opportunity to gain valuable UC experience.

POSITION SUMMARY

This is a TEMPORARY position within our Temporary Office of the President Staffing (TOPS) program.

KEY RESPONSIBILITIES

• Provides administrative support for Executive Director and other managers/team members with scheduling
• Prepares travel vouchers and reimbursements, etc. for Executive Director and other managers/team members
• Assist with budget preparation and financial reports
• Responsible for managing and directing to appropriate personnel inquiries received through office emails and/or phone lines
• Orders office and equipment and supply orders for the team

MINIMUM QUALIFICATIONS

• Minimum of 5 years of applicable work experience. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and cultural competency skills
• Knowledge of a variety of administrative operational activities such as event planning, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines
• Ability to use discretion and maintain confidentiality
• Strong skills in short-term planning, analysis, problem-solving, and customer service
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management

PREFERRED QUALIFICATIONS

• Familiarity with UCOP and relevant policies, procedures, and protocols

EDUCATION

• Bachelor's degree in related area and/or equivalent experience/training

SPECIAL CONDITIONS

This position is eligible for a hybrid work arrangement. The person hired will be required to reside within California and will be required to report to work onsite at UC’s Office of the President (UCOP) located in Oakland, CA.

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position.

Job Titl e:Administrative Officer 3

Payroll Title: ADMIN OFCR 3

Job Code : 0 07377

Salary Grade : Grade 22

PayScale/ budgeted hourly range: $ 38.51 /hour - $54.07 /hour. Salary offers are determined based on final candidate qualifications and experience.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• “Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy for Employees, Students and Third Parties
  • APM - 035: Affirmative Action and Nondiscrimination in Employment

Smoke Free Work Environment: The University of California, Office of the President, is smoke &tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

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