Administrative Officer

Ampcus, Inc; California, San Francisco (MO, CA); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is looking for a dedicated Administrative Officer to enhance operational efficiency within the organization. In this pivotal role, you'll manage and coordinate administrative functions, ensuring smooth operations and supporting various projects. Your expertise in budget management, personnel processes, and excellent communication skills will be essential as you engage with high-level stakeholders and oversee crucial administrative tasks. Join a dynamic team committed to excellence and make a significant impact in a collaborative environment.

Qualifications

• Bachelor's degree in a related field or equivalent experience required.
• Thorough knowledge of budget, personnel, and fund management processes.

Responsibilities

• Oversee administrative operations and represent Adult Services on committees.
• Coordinate onboarding, IT, facilities, and HR documentation.

Skills

Interpersonal Skills

Communication Skills

Critical Thinking

Problem-Solving

Customer Service

Education

Bachelor's Degree in a Related Field

Tools

University-Specific Software

Job description

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are seeking a highly motivated candidate to join our talented team.

Job Title: Administrative Officer

Location: San Francisco, CA

Job Overview: The Administrative Officer will manage and coordinate administrative operations for a department or organizational unit, reporting to the Chief Operating Officer for Inpatient Adult Services. The role involves planning, overseeing various committees, and supporting organizational activities.

Key Responsibilities:

1. Oversee and administer administrative operations, representing Adult Services on various committees and supporting projects such as space planning, hospital throughput, project initiatives, and more.
2. Coordinate activities including managing position requests, onboarding new team members, facilitating IT, facilities, contracts, and grants requests, and ensuring HR/payroll documentation is completed accurately.
3. Gather, analyze, and prepare financial and HR reports; manage recharge administration and facilities logistics.
4. Manage schedules and meetings for the COO, ensuring organization and efficiency, including high-level stakeholder engagement.

Knowledge, Skills, and Abilities:

• Thorough knowledge of university rules, regulations, and processes related to budget, personnel, and fund management.
• Excellent interpersonal, communication, critical thinking, and counseling skills.
• Knowledge of administrative activities such as event planning, fundraising, risk management, website design, and contracts regulations.
• Proficiency with university-specific software and discretion in handling confidential information.
• Strong planning, analysis, problem-solving, and customer service skills.
• Understanding of financial analysis, reporting, and HR policies for staff and academic employees.

Education and Experience: Bachelor's degree in a related field or equivalent experience/training is required.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans, or disabilities.