Administrative Officer 2 (02-8046)

State of Alaska; Juneau (AK); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Telework opportunities after probation

Job summary

The Administrative Officer 2 (AO2) position in Juneau, AK supports a range of administrative functions for the Division of Retirement and Benefits, including personnel, payroll, procurement, contracts, travel, and accounts payable. A strong emphasis is placed on contract administration and documentation.

The role involves guiding staff, ensuring compliance with State policies, maintaining accurate records, and coordinating with internal teams and other state agencies to support daily operations

Qualifications

• Competency-based minimum qualifications used to measure essential KSAs, tasks and behaviors.
• Clear expectations for planning, prioritizing, and delivering outcomes.
• Ability to apply governance and policy guidelines across administrative functions.
• Experience applying budget, financial, and administrative controls.

Responsibilities

• Coordinate and oversee administrative functions including personnel, payroll, procurement, contracts, travel, and accounts payable.
• Lead procurement activities and contract administration, monitoring requirements and deliverables.
• Provide guidance and support to staff; ensure compliance with State policies and maintain records.
• Coordinate with internal teams and other state agencies to support daily operations and resolve issues.
• Manage confidential documentation and balance competing priorities in a fast-paced environment.

Skills

Accountability

Decision Making

Self-Management

Job description

Administrative Officer 2 (02-8046) in Juneau, AK

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

What You Will Be Doing

Under general direction from the Division Operations Manager (DOM), the Administrative Officer 2 (AO2) will coordinate and oversee a variety of administrative functions supporting the Division of Retirement and Benefits, including personnel, payroll, procurement, contracts, travel, accounts payable and legislative support. A strong emphasis of this position is contract administration including, coordinating procurement activities, monitoring contract requirements and deliverables and maintaining documentation. This position also provides guidance and support to staff, help ensure compliance with the State of Alaska policies and procedures and maintain accurate records and documentation. This position also coordinates with internal teams and other state agencies to support daily operations, resolve issues and improve administrative processes. This position requires strong organizational skills, sound judgement, attention to detail, and the ability to manage competing priorities while handling confidential documentation.

Our Organization, Mission, and Culture

The Division of Retirement and Benefits administers State of Alaska and political subdivision retirement and benefit plans so that members experience excellent, accurate, and timely service; and members understand the value of, and effectively manage, their retirement and health benefits. The Administrative Service section prides itself on providing the very best customer service experience to our members and colleagues while promoting a team-oriented environment. The Administrative Officer 2 leads the charge by managing the Administrative Services section within the Division. Administrative Officer 2 works closely with all the sections to ensure their administrative and operational needs are met while providing the best customer service experience.

The Benefits of Joining Our Team

As part of a division that has offices in Juneau and Anchorage, a $56M budget, 130 employees, and provides services to State and Political Subdivision employers, employees, and retirees in communities throughout the State, you will have the opportunity to provide a positive impact on our members as well as your colleagues. This position also offers telework opportunities after the incumbent successfully completes their probationary period.

The Working Environment You Can Expect

This position is located on the 6 th floor of the State Office Building in downtown Juneau and operates in a professional, office-based environment. The daily work environment is collaborative and fast-paced, requiring coordination with staff across the Division, attention to detail and handling of confidential personnel, financial, and member information.

Who We Are Looking For

We are interested in candidates who possess some or all of the following position specific competencies:

• Accountability: Holds self and others accountable for measurable high-quality, timely, and cost effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.
• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

Minimum Qualifications

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Any combination of education and/or experience that provides the applicant with competencies in

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies;