Administrative Officer 1

Transportation and Public Facilities; Anchorage (AK); Hybrid; USD 65,000 - 90,000; Full time

Job summary

The Department of Transportation and Public Facilities (DOT&PF) in Alaska seeks an Administrative Officer 1 to lead administrative operations for Central Region Construction & CIP Support in Anchorage. The role focuses on budgets, payroll coordination, procurement, and office administration while coordinating with engineers and managers to maintain compliant processes.

Hybrid teleworking is available. The successful candidate will analyze financial activity, manage personnel actions, and improve

Qualifications

• Knowledge of planning, coordination, and execution of business functions and budgets.
• Ability to analyze financial activity and coordinate personnel actions.
• Experience coordinating procurement and office administration tasks.
• Strong oral and written communication skills with internal/external customers.

Responsibilities

• Serve as the primary administrative lead for Construction sections within Central Design, Engineering, and Construction Division.
• Manage financial management, personnel and payroll coordination, procurement, and general office operations.
• Coordinate with Construction Engineer, section managers, and regional staff to ensure compliant budgets and staffing actions.
• Support development/improvement of internal administrative processes across multiple construction programs.

Skills

Budget administration

Teamwork

Customer service

Analytical thinking

Financial management

Oral and written communication

Job description

Job Description

ATTENTION! ALL STATE OF ALASKA EMPLOYEES!

This job class uses competency based minimum qualifications (MQs).

This job class uses Competency Based minimum qualifications (MQs). Please read the Competency Based MQ instructions below to learn more.

The Department of Transportation and Public Facilities (DOT&PF),

Central Region Construction & CIP Support

, is looking for an Administrative Officer 1 to help us

Keep Alaska Moving!

What You Will Be Doing:

In this role, you will serve as the primary administrative lead for the Construction sections within the Central Design, Engineering, and Construction Division. You will manage key operational functions including financial management, personnel and payroll coordination, procurement activities, and general office administration. The position works closely with the Construction Engineer, section managers, and regional administrative staff to ensure budgets, staffing actions, and operational processes are managed efficiently and in compliance with state policies and procedures. You will analyze financial activity, coordinate personnel actions, and utilize the State of Alaska’s IRIS system to support financial, procurement, and human resource functions. This role also supports the development and improvement of internal administrative processes to help ensure efficient operations across multiple construction programs. Success in this position requires strong analytical skills, independent decision-making, and the ability to coordinate complex administrative functions across the division.

Mission and Values/Culture:

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

The DOT&PF core values are integrity, excellence, and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public.

Benefits of Joining Our Team:

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information:

https://doa.alaska.gov/dop/workplace/benefits/

.

The DOT&PF core values are integrity, excellence, and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public. A successful candidate will have sound judgment, decision-making, and a strong ethical and professional conduct history.

The Working Environment You Can Expect:

This position resides in the DOT&PF Central Region Headquarters building at 4111 Aviation Avenue in Anchorage, Alaska. It is easily accessible by a paved multi-use path and bus routes 40 and 65. Located on the shore of the beautiful Lake Hood Seaplane Base near Ted Stevens International Airport. Office hours are flexible. Hybrid teleworking is available for this position. As a side benefit, you will have easy access to bike & walking trails around Lake Hood.

Who We Are Looking For:

To be successful in this position, the selected applicant will possess the following core competencies:

Budget Administration

: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.

Teamwork

: Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals.

Customer Service

: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

Special Note:

Valid Drivers License is required

To view the general description and example of duties for the position please go to the following link:

https://www.governmentjobs.com/careers/Alaska/classspecs

Minimum Qualifications

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Minimum Qualifications:

Any combination of education and/or experience that provides the applicant with competencies in

Administration and Management:

Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

Analytical Thinking/Problem Solving:

uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

Financial Management:

Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assess(s) financial condition of an organization.

Oral and Written Communication:

Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Equivalent to those typically gained by:

Any combination of preparatory post‑secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry i