Administrative Officer 2

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a dynamic Administrative Officer 2 to spearhead IT projects that enhance corporate and charitable organization processes. This role involves developing and maintaining databases, analyzing data, and creating reports to support internal applications. You will lead meetings with various stakeholders to identify business needs and recommend solutions. If you are passionate about improving systems and processes within a collaborative environment, this opportunity is perfect for you. Join a team that values diversity and is committed to serving the citizens of Pennsylvania.

Qualifications

• Experience in office management or staff work including budgeting and personnel management.
• Ability to analyze data and develop comprehensive reports.

Responsibilities

• Lead the development and maintenance of IT systems supporting corporate filings.
• Analyze requests and implement corrective solutions as necessary.

Skills

Leadership

Communication Skills

Data Analysis

Project Management

Problem Solving

Education

Bachelor's Degree

Tools

Database Management Systems

Analytical Software

Job description

Are you a strong leader who enjoys tackling complex information technology (IT) projects? If so, the Bureau of Corporations and Charitable Organizations is eager to welcome an Administrative Officer 2 to lead the development, testing, implementation, and maintenance of processes and procedures related to IT systems that support the corporate and charities filings in the Commonwealth of Pennsylvania. Launch your career forward with this exciting opportunity and apply today!

The Administrative Officer 2 develops, maintains, and queries databases, analyzes data, develops and tests applications, and builds reports for the bureau's internal applications. You will collect, prioritize, and analyze compiled information and existing documentation and research best practices and new initiatives applicable to bureau programs and systems.

Specific duties include developing analytical documents and comprehensive reports of findings, related to business initiatives, to make recommendations and determine solutions for program and system enhancements or development. You will present findings to the supervisor, information technology and program area staff, and executive staff. This professional also develops policies and procedures as they relate to a system's business processes. Within this role, you will coordinate and administer the design, development, testing, management, implementation, and maintenance of projects, in addition to working within the Business Filing Services (BFS), the Pennsylvania Licensing System (PALS), and other bureau programs, applications, and systems to assist staff to perform their assigned duties.

Excellent communication skills are utilized to lead meetings with agency personnel, application users, process owners, various technical teams, and others to gather information and identify business needs, existing system issues, and best practices. You will be responsible for analyzing requests and determining the complexity, priority, and level of effort needed for resolutions. Corrective solutions will be implemented as necessary and other requests will be escalated to the appropriate roles as necessary.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1;
• or Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree;
• or Any equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [e-mail].

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.