Administrative Officer 1

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 40,000 - 55,000; Full time

Job summary

The Department of Health is seeking an Administrative Officer 1 to support various offices in Pennsylvania. This full-time role involves managing administrative tasks, ensuring smooth operations, and working closely with human resources and leadership. Ideal candidates should have a bachelor's degree and two years of relevant experience.

Qualifications

• Two years of experience in varied office management or staff work.
• Bachelor's degree or equivalent combination of experience and training.

Responsibilities

• Manage administrative tasks for various offices.
• Assist with quality assurance, human resources, and procurement.
• Process checks for licensure and fines.

Skills

Interpersonal skills

Detail-oriented

Office management

Education

Bachelor's degree

Job description

Are you ready for a challenging and fulfilling career in public service? The Department of Health (DOH) is seeking a highly motivated and detail-oriented individual with excellent interpersonal skills to join our team as an Administrative Officer. In this position, you will play a vital role in supporting the offices of the Deputy Secretary by assisting with quality assurance, human resources, procurement, and administrative tasks. If you are passionate about making a difference and are looking for a rewarding career in a meaningful field, we encourage you to submit your application today!

As an Administrative Officer 1, you will have a crucial role in managing the administrative tasks of various offices and ensuring their smooth operations. You will work closely with human resources, hiring managers, and deputate leadership to oversee the deputate complement and ensure proper management of the federally mandated state training coordinator role. Your responsibilities will also include processing checks for licensure and fines for the Division of Nursing Care Facilities, Safety Inspection, Acute and Ambulatory Care, Home Health, Indoor Tanning Program, and the Temporary Health Care Services Agencies. Additionally, you will be responsible for procuring office supplies, information technology purchases, and shipping labels, as well as reconciling credit card transactions, completing budget sheets, and maintaining accountability for the quality assurance cell phone account. Another important aspect of your role will involve processing DOH travel and training and education reimbursement requests.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

1. Full-time employment, 37.5 hours per week
2. Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
3. Telework: You will not have the option to telework in this position.
4. Salary: In some cases, the starting salary may be non-negotiable.
5. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [e-mail].

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.