Administrative Officer 1 - Northampton CAO

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 50,000 - 65,000; Full time

Job summary

The Pennsylvania Department of Human Services seeks an Administrative Officer to oversee administrative operations at the Northampton County Assistance Office. This role involves managing a clerical team, acting as an IT liaison, and ensuring effective office support for income maintenance programs. Ideal candidates will have strong interpersonal skills and relevant office management experience.

Qualifications

• Two years of experience in varied office management or staff work.
• Must meet PA residency requirement.

Responsibilities

• Manage administrative and managerial tasks for income maintenance programs.
• Lead a clerical team providing essential office support.

Skills

Interpersonal Skills

Office Management

Education

Bachelor's Degree

Job description

Administrative Officer 1 - Northampton CAO

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Administrative Officer 1 - Northampton CAO

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THE POSITION

Are you a driven and detail-oriented professional with outstanding interpersonal skills, ready to take the next step in your career? The Pennsylvania Department of Human Services is seeking a dedicated Administrative Officer to join our team. In this key role, you will oversee a wide range of administrative operations essential to supporting the income maintenance programs at the Northampton County Assistance Office (CAO). If you are eager to embrace new challenges and make a meaningful, immediate contribution, we encourage you to apply today!

THE POSITION

Are you a driven and detail-oriented professional with outstanding interpersonal skills, ready to take the next step in your career? The Pennsylvania Department of Human Services is seeking a dedicated Administrative Officer to join our team. In this key role, you will oversee a wide range of administrative operations essential to supporting the income maintenance programs at the Northampton County Assistance Office (CAO). If you are eager to embrace new challenges and make a meaningful, immediate contribution, we encourage you to apply today!

DESCRIPTION OF WORK

In this position, you will manage a variety of administrative and managerial tasks to support the programs overseen by the Office of Income Maintenance (OIM). Your responsibilities will include, but are not limited to, serving as the clerical manager, leading a large clerical team that provides essential office support to the income maintenance technical units responsible for determining client eligibility. You will also take on several key duties, including acting as the IT liaison and telecommunications coordinator, overseeing site security, managing the Electronic Benefit Transfer (EBT) system, coordinating material replenishment and negotiable documents, serving as the health and safety liaison, and handling facilities management tasks. As an office manager or Administrative Officer 1, you will carry out these duties under the general supervision of the executive director.

Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
• Travel and overtime: As needed
• May change based on operational needs.
• Telework: You will not have the option to telework in this position.
• Work Conditions: Assigned duties are performed in a controlled office environment. In counties with District Offices, employees may be reassigned to different work sites due to operational needs. Reassignments will be made in compliance with contract language.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
  
  

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.
  
  

Other Requirements:

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.
  
  

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
• You must pass a background investigation.
  
  

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
  
  

Veterans:

• Pennsylvania law (51 Pa. C.S.
• 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [e-mail] .
  
  

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).
  
  

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.



EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
• your score may be lower than deserved.
• you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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