Administrative Officer 2

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 42,000 - 64,000; Full time

Job summary

The Commonwealth of Pennsylvania seeks an Administrative Officer 2 in the Department of Community and Economic Development to oversee major residential reinvestment programs across the state, ensuring compliance and coordinating with partner agencies. You will help guide statewide initiatives that improve housing stability and access to services.

The role involves evaluating applications, managing contracts and budgets, and preparing statewide reports while supporting training efforts and

Qualifications

• One year as Administrative Officer 1 or three years in progressive office management with a bachelor’s degree.
• Experience using budgeting, procurement, or personnel management.
• Ability to interpret complex federal/state requirements to determine eligibility.

Responsibilities

• Coordinate Weatherization Assistance Program and LIHEAP operations and guide agencies to meet goals.
• Respond to inquiries and provide outreach to nonprofit and governmental entities.
• Maintain files, review monitoring activities, and develop corrective action responses.
• Review applications and interpret requirements to determine eligibility.
• Work with financial teams to manage contracts, budgets, invoicing, and payments.
• Prepare reports and track performance standards for statewide planning and training.

Skills

Microsoft Excel

Outlook

PowerBI

Education

Bachelor's degree

Tools

PowerBI

Job description

THE POSITION

What if your diligent work could help strengthen communities across Pennsylvania every single day? As an Administrative Officer 2 with the Department of Community and Economic Development (DCED), you will play an active role in supporting programs that improve housing stability and increase access to vital services. This career path gives you the chance to guide important statewide initiatives that make a real difference. Apply today to join a team that values commitment, collaboration, and meaningful public service!

DESCRIPTION OF WORK

This position provides administrative oversight of major residential reinvestment programs that serve communities across Pennsylvania. It involves coordinating program operations, supporting partner agencies, and ensuring compliance with state and federal standards. As an Administrative Officer 2, you will perform the following duties:

• Program Oversight: Coordinate Weatherization Assistance Program and Low Income Home Energy Assistance Program (LIHEAP) operations and guide agencies in meeting program goals
• Constituent Support: Respond to inquiries and provide outreach and assistance to nonprofit and governmental entities
• Compliance Monitoring: Maintain files, review monitoring activities, and support development of corrective action responses
• Application Evaluation: Review applications and interpret complex federal and state requirements to determine eligibility
• Contract Coordination: Work with financial teams to manage contracts, budgets, invoicing, and payment processes
• Program Reporting: Prepare reports, track performance standards, and assist in statewide plan development and training efforts

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree ; or
• Any equivalent combination of experience and training .

Additional Requirements:

• You must have one or more years of experience using Microsoft Excel.
• You must have one or more years of experience using Outlook.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience with weatherization programs
• Experience with policy writing
• Experience with the Low Income Home Energy Assistance Program (LIHEAP)
• Experience using PowerBI

Veterans:

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.