Administrative Officer 1 - Beaver County Assistance Office

Commonwealth of Pennsylvania; Rochester (Beaver County); On-site; USD 53,000 - 81,000; Full time

Benefits offered by this job

Free parking

Job summary

Commonwealth of Pennsylvania's Beaver County Assistance Office seeks an Administrative Officer 1 to lead clerical operations, improve workflow, and support a strong team. You will oversee documentation, records, and office procedures to ensure efficient service delivery to the community.

The role requires a bachelor's degree or equivalent plus two years of varied office management experience. Telework may be eligible part-time; otherwise report to the Beaver County HQ at 171 Virginia Ave,

Qualifications

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Responsibilities

• Clerical Leadership: Supervise clerical staff and coordinate office processes to support smooth daily operations
• Procedure Oversight: Review policies and recommend changes that improve workflow and align with agency requirements
• Record Management: Monitor controlled documents, reports, and logs to ensure accuracy and security
• Equipment Coordination: Manage office equipment, technology needs, and maintenance activities
• Financial Monitoring: Review expenditures, track budgets, and support reconciliation of accounts and purchasing activities
• Communication Support: Serve as liaison with banks, staff, and outside partners to resolve problems and maintain effective operations

Skills

Office management

Staff supervision

Education

Bachelor's degree

Job description

Salary

$53,008.00 - $80,646.00 Annually

Location

Beaver County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2026-61161-08630

Department

Department of Human Services

Division

HS Beaver CAO Hdq

Opening Date

10/22/2026

Closing Date

11/4/2026 11:59 PM Eastern

Job Code

08630

Position Number

00021760

Union

Non-Union

Bargaining Unit

A3

Pay Group

ST06

Bureau / Division Code

00210004

Bureau / Division

Office of Income Maintenance/Beaver County Assistance Office

Worksite Address

171 Virginia Avenue

City

Rochester, Pennsylvania

Zip Code

15074

Contact Name

Janine Goehring

THE POSITION

Do you thrive on keeping workflows efficient, organized, and running flawlessly? The Beaver County Assistance Office is looking for a dedicated Administrative Officer 1 who enjoys leading office operations and supporting a strong team. This role allows you to guide important administrative processes that keep services functioning seamlessly for the community. Your attention to detail and problem-solving skills will help improve workflow and office efficiency. Step into a role where your leadership helps the entire office succeed!

DESCRIPTION OF WORK

This position provides administrative support and direction for clerical operations, office procedures, and workflow coordination. As a Administrative Officer 1, you will perform the following duties:

• Clerical Leadership: Supervise clerical staff and coordinate office processes to support smooth daily operations
• Procedure Oversight: Review policies and recommend changes that improve workflow and align with agency requirements
• Record Management: Monitor controlled documents, reports, and logs to ensure accuracy and security
• Equipment Coordination: Manage office equipment, technology needs, and maintenance activities
• Financial Monitoring: Review expenditures, track budgets, and support reconciliation of accounts and purchasing activities
• Communication Support: Serve as liaison with banks, staff, and outside partners to resolve problems and maintain effective operations

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: This position may be eligible to telework part time. Specific details of the telework schedule will be discussed during the interview process. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Beaver County. The ability to telework is subject to change at any time.
• Work Conditions: Assigned duties are performed in a controlled office environment. In counties with district offices, employees may be reassigned to different work sites due to operational needs. Reassignments will be made in compliance with contract language.
• Salary:In some cases, the starting salary may be non-negotiable.
• FREE parking!
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
• You must pass a background investigation.
• This position requires submission of an annual financial disclosure.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.