Administrative Officer 1 (PCN 160010)

State of Alaska; Juneau (AK); On-site; USD 60,000 - 80,000; Full time

Job summary

The Department of Health in Juneau is seeking an Administrative Officer 1 to lead the Rural Health Transformation Program (RHTP). You will supervise an Administrative Assistant 2 and coordinate with accountants and an Administrative Operations Manager 1, ensuring day-to-day financial and administrative tasks are completed.

This in‑office role covers p-card reconciliation, travel arrangements, timesheets, procurements, invoice payments, and budget oversight for grant recipients, with a mission to

Qualifications

• Experience coordinating administrative functions and supervising staff.
• Knowledge of budgeting, expenditures, and financial controls.
• Familiarity with procurement processes and contract support.
• Strong oral and written communication skills.

Responsibilities

• Supervise Administrative Assistant 2 and coordinate with accounting and management staff.
• Ensure day-to-day financial transactions, p-card reconciliation, travel arrangements, and timesheet processing.
• Assist with procurements, contract facilitation, and invoice payments for RHTP.
• Support budget oversight for grant recipients and expenditure tracking.

Skills

Supervision

Budgeting

Financial transactions

Procurement

Record keeping

Job description

Administrative Officer 1 (PCN 160010) in Juneau, AK | GovernmentJobs.com page has loaded.

This position is open to Alaskan Residents only.

As Administrative Officer 1 for the Rural Health Transformation Program (RHTP), you will:

• Supervise one Administrative Assistant 2 and work with an administrative team that includes two Accountants and an Administrative Operations Manager 1 (AOM 1).
• As a supervisor, you’ll ensure day‑to‑day financial transactions and administrative tasks are completed. These include p-card reconciliation, travel arrangements and reconciliation, bi-weekly timesheets, and managing a shared inbox.
• Working with the procurement team, this position will initiate procurements and help facilitate contracts.
• Working with the 2 RTHP Accountants and the AOM, you’ll be responsible for paying invoices, tracking expenditures, as well as assisting in tasks related to administrative and budgetary oversight for RHTP grant recipients.

Job Description

Welcome to the Department of Health!

Our mission, values, and culture:

The Department of Health offers a mission‑driven workplace where employees are supported, valued, and empowered to grow. We prioritize professional development, work‑life balance, and an inclusive environment. We encourage employees to innovate, grow professionally, and contribute meaningful solutions that impact families and communities statewide.

Benefits of joining our team:

At the Department of Health, we believe in caring for the people who care for Alaska. In addition to the meaningful work you will do every day, we offer a comprehensive benefits package designed to support your career, well‑being, and life outside of work. Benefits include:

• Comprehensive health, dental, and vision insurance for you and your family
• Generous retirement plans to help you build long‑term financial security
• Paid leave
• Work‑life balance
• Professional development and training opportunities to support career growth
• Job stability and career advancement within a statewide public service system
• Employee wellness programs and support resources

Most importantly, you will have the opportunity to build a purpose‑driven career where your work directly improves the lives of Alaskans and strengthens communities across the state.

The working environment you can expect:

This position is an in‑office position in Juneau. Our office is in the Assistant Commissioner’s office in the Alaska Office Building. We are in the heart of downtown Juneau, near shopping and restaurants. Covered parking is provided in the adjacent State Office Building parking garage.

Who we are looking for:

The ideal candidate will possess some or all of the following position‑specific competencies in addition to the minimum qualifications listed below:

• Self‑Management: Sets well‑defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Organizational Awareness: Knows the organization’s mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
• Decision Making: Makes sound, well‑informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.

Minimum Qualifications

Competency‑Based Minimum Qualifications Instructions. This job class uses competency‑based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Any combination of education and/or experience that provides the applicant with competencies in:

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost‑effective support of programs and policies; assesses financial condition of an organization.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Equivalent to those typically gained by: Any combination of preparatory post‑secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note: “Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, online, self‑study, and on‑the‑job), from accredited and unaccredited sources, and long‑duration (such as a post‑secondary degree) and short‑duration (such as a seminar) programs.

Additional Required Information

At the time of the interview, please provide the following:

• Three (3) professional references whom we may contact by phone, one (1) of whom must be your current or most recent supervisor, if not already provided in the application.
• Current performance evaluation, if available.
• A copy of academic transcripts (unofficial are okay; please ensure that the institution name/URL is listed on the transcripts) is used to support that you meet the minimum qualification competencies.
• Any other documentation needed to demonstrate educational credentials.

Please read the information below carefully. This applies to your application submission.

EDUCATION: To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts) Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION: If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional US education programs or an accredited US state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration.

WORK EXPERIENCE: When using work experience not documented in your application, please provide the employer’s name, job title, employment dates, and whether you worked full‑time or part‑time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting. The State of Alaska does not provide VISA Employer sponsorships.

NOTE: This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE: You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or another database, you MUST use a Workplace Alaska online or hard‑copy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/

NOTICE: Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll‑free) or (907) 465- 4095. If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the "governmentjobs.com" domain. For information on allowing emails from the "governmentjobs.com" domain, visit the Lost Password Help page at: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT: The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the