Procurement Specialist 2 (PCN 041141)

State of Alaska; Juneau (AK); On-site; USD 65,000 - 95,000; Full time

Job summary

The Department of Revenue, Administrative Services Division in Juneau is seeking a Procurement Specialist 2 to lead purchases for goods, services, IT needs, and small construction projects, ensuring compliance with state procurement laws and policies.

You will develop solicitations, issue RFPs/ITBs/RFQs, coordinate contract actions, manage property records in IRIS, and support administrative functions across divisions, travel, and onboarding.

Qualifications

• Lead procurement for goods, services, IT needs, and small construction per state rules.
• Develop solicitations, issue RFPs/ITBs/RFQs, and coordinate contract actions.
• Oversee property management and maintain records in IRIS and SOA systems.
• Support Administrative Services across travel, onboarding, and AP processes.
• Develop/implement procedures to boost compliance and streamline work.
• Alaska state experience in Procurement is valued but not required.

Responsibilities

• Serve as the department’s senior procurement specialist on purchases and compliance.
• Provide daily guidance to divisions on solicitations and contract actions.
• Oversee inventory and property transfers, ensuring accurate records.
• Support purchasing docs, accounts payable, and administrative needs.
• Improve procedures to boost staff/vender accessibility and efficiency.
• Prefer candidates with proven solicitation and contracting experience.

Skills

Procurement

RFPs/ITBs/RFQs

Contracting

Property control

Accounts payable

IRIS system

Tools

IRIS

Job description

The recruitment period for this vacancy has been extended. If you have already applied there is no need to reapply.

Come join the Department of Revenue!

This job class uses Competency Based minimum qualifications (MQs). Please read the Competency Based MQ instructions below to learn more.

The recruitment period for this vacancy has been extended. If you have already applied there is no need to reapply.

The Department of Revenue, Administrative Services Division is recruiting for a Procurement Specialist 2 in Juneau!

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

What You Will Be Doing:

• Serve as the Department of Revenue’s senior procurement specialist, taking the lead on purchases for goods, services, IT needs, and small construction projects, while ensuring compliance with all State procurement laws, regulations, and policies.

• Act as the department subject matter expert on procurement strategy and requirements and provide daily guidance and support to divisions, project managers, and program staff by developing solicitations, issuing RFPs/ITBs/RFQs, and coordinating contract actions

• Oversee property management for the Department of Revenue, including inventory control, surplus processes, property transfers, regulated disposal, while maintaining accurate records in IRIS and other SOA systems.

• Provide support as needed to the Administrative Services Division and the Commissioner’s Office across multiple business functions, including but not limited to maintaining purchasing documentation and processing accounts payable, as well as assisting with key administrative needs such as travel, timekeeping, onboarding, and front-desk coverage.

• Develop, implement, monitor, and improve new and existing procedures aimed at boosting compliance, streamlining processes, and making support more accessible for staff and vendors.

• We have a strong preference for candidates with proven experience in solicitation and contracting, including issuing RFPs, ITBs, and RFQs and developing contracts or scopes of work. Prior State of Alaska experience as a Procurement Specialist 1 is highly valued, but not required.

Mission and Values/Culture:

The Department of Revenue’s mission is to administer, collect, and invest funds for public purposes to benefit Alaskans. As part of Administrative Services, this position provides critical support to every Division by ensuring all procurements, contracts, property, and administrative operations run smoothly and efficiently. Our division values collaboration, customer service, integrity, accountability, continuous improvement, and professional growth and we foster a supportive and solutions-oriented atmosphere where learning, cross-training, and growing your expertise are encouraged.

Benefits of Joining Our Team:

You will join a small but mighty team where your work will have a direct impact on the Department’s ability to serve Alaskans. We offer a friendly, supportive work environment with excellent work-life balance and a comprehensive benefits package including retirement options, medical coverage, and generous leave.

The Working Environment You Can Expect:

This position is based in Juneau, working closely with divisions, vendors, contractors, and partner agencies in a professional customer-focused office environment. Most work takes place onsite, with occasional travel or site visits for property management, office space coordination, and vendor or project meetings.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

• Adaptability:Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

• Learning: Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development.

To view the general description and example of duties for the position please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs

Competency Based Minimum Qualifications

This job class uses competency based minimum qualifications. The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, or behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation. Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Contracting/Procurement/Property Control: Knowledge of various types of contracts, techniques, or requirements for contracting or procurement, contract negotiation and administration; procedures for routine and non-routine purchases; practices and methods used for property control activities, including acquisition, storage, accounting, and controlled property excess.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.

Equivalent to those typically gained by: Any combination of preparatory post-secondary education and/or experience in business administration, logistics, supply chain management, project management, or a related field performing property control, purchasing, contract administration, writing or approving solicitations, explaining contracting requirements, developing or approving product specifications or, developing or approving a scope of work for professional services.

Some positions in the series may require an Alaska driver's license.

**PLEASE READ THE FOLLOWING CAREFULLY**

DISCLOSURE OF PRIOR STATE EMPLOYMENT

All employment with the State of Alaska, including but not limited to full-time, part-time, seasonal, temporary, on-call, etc. positions must be disclosed in your application.Failure to provide this information may result in the disqualification of your application.

REQUIRED OF ALL APPLICANTS

• A list of two (2) professional references, one of which should be your most recent supervisor, including name, job title, business name, and current phone number(s).
• A copy of your last two (2) performance evaluations, or two (2) letters of reference if evaluations are unavailable.
• A copy of transcripts if post-secondary education is being applied for meeting the minimum qualifications.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions.

The State of Alaska (SOA) uses four levels of proficiency to measure and describe an applicant's level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task. The proficiency levels are Mastery, Fluency, Literacy, and Discovery. You will need to rate your proficiency for each competency listed in the supplemental questions.

BACKGROUND CHECK

The Alaska Public Safety Information Network (APSIN) is utilized in this position. A background check and fingerprinting will be required.

The incumbent will be required to obtain APSIN access, which will be done through the office.

BARGAINING UNIT

If you are acurrent state employee, please mark the union you are a member of at the time of application.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. Copies of transcripts are required to verify educational credentials and must be attached to your application upon submission. Unofficial transcripts are acceptable, provided they include the URL and institution name.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment. NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or another database, you MUST use a Workplace Alaska online or hard-copy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll-free) or (907) 465- 4095. If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the 'governmentjobs.com' domain. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or [phone] if you are in the Juneau area. Requests for information may also be emailed to [e-mail]. For assistance with applying for a password, please visit https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager at:

Kristie Ely, Administrative Operations Manager

Email: [e-mail]

Phone Number: 907-465-2313