Administrative Officer 1

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 50,000 - 65,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking an Administrative Officer 1 in Harrisburg to lead print operations and oversee the Digital Print Center. You will manage high-speed printers, review workload priorities, and drive process improvements across multiple sites, ensuring timely delivery of critical documents.

You will also supervise staff, maintain data integrity in systems, and assess procedures for productivity enhancements, with a focus on policy updates and effective performance within

Qualifications

• Two years of experience in varied office management or staff work.
• Bachelor's degree or equivalent combination of experience and training.
• PA residency requirement and ability to perform essential job functions.

Responsibilities

• Print Operations Oversight: Manage high speed printers and bindery activities to keep work flowing on schedule
• Workload Analysis: Review printing requests, priorities, and resource needs to handle urgent or high volume jobs
• Process Improvement: Evaluate procedures for better efficiency and consistent results across operations
• Personnel Leadership: Guide staff in multiple locations and support training, teamwork, and positive work practices
• System and Data Management: Maintain system configurations and ensure required data fields remain accurate and current
• Policy Review: Assess procedures and recommend updates that strengthen productivity and organizational performance

Skills

Office management experience

Education

Bachelor's degree

Job description

THE POSITION

The Administrative Officer 1 role with the Bureau of Administrative Services, Management Services Division gives you the chance to lead important print operations that support key public services. This is a place where your leadership helps people across the Commonwealth by guiding teams that keep vital documents moving on time. Step into a role where your work makes a direct and meaningful impact every day.

THE POSITION

The Administrative Officer 1 role with the Bureau of Administrative Services, Management Services Division gives you the chance to lead important print operations that support key public services. This is a place where your leadership helps people across the Commonwealth by guiding teams that keep vital documents moving on time. Step into a role where your work makes a direct and meaningful impact every day.

DESCRIPTION OF WORK

This position oversees procedures within the Digital Print Center and ensures that printing operations meet strict timelines and quality standards. As an Administrative Officer 1, you will perform the following duties:

• Print Operations Oversight: Manage high speed printers and bindery activities to keep work flowing on schedule
• Workload Analysis: Review printing requests, priorities, and resource needs to handle urgent or high volume jobs
• Process Improvement: Evaluate procedures for better efficiency and consistent results across operations
• Personnel Leadership: Guide staff in multiple locations and support training, teamwork, and positive work practices
• System and Data Management: Maintain system configurations and ensure required data fields remain accurate and current
• Policy Review: Assess procedures and recommend updates that strengthen productivity and organizational performance

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

Minimum Experience and Training Requirements

• Two years of experience in varied office management or staff work; and bachelor's degree; or any equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.