Administrative Officer 1

Commonwealth of Pennsylvania; Northern (KY); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Telework option

Job summary

The Commonwealth of Pennsylvania seeks an Administrative Officer 1 for the Department of Military and Veterans Affairs, Bureau of Veterans Homes headquarters. You will support essential programs serving veterans, supervise staff, and guide office operations.

Telework may be available part-time with in-office days; some travel may be required. Minimum qualifications include two years in office management or staff work and a bachelor's degree, or an equivalent combination.

Qualifications

• Two years of experience in office management or staff work; and a bachelor's degree; or an equivalent combination of experience and training.
• Favorable NCIC screening and Automated Installation Entry (AIE) card requirements.
• Strong ability to plan, supervise, and coordinate administrative operations.

Responsibilities

• Office management: oversee operations and daily workflow for headquarters staff.
• Staff supervision: direct, evaluate, and support administrative employees.
• Project coordination: plan and complete special assignments with leadership, vendors, and consultants.
• Policy review: examine procedures, prepare reports, and recommend improvements.
• Hiring support: assist with staffing needs and interview scheduling.
• Resource oversight: manage building access, procurement requests, and equipment tracking.

Skills

Office management

Staff supervision

Project coordination

Policy review

Hiring support

Resource oversight

Microsoft Excel

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

As an Administrative Officer 1 with the Department of Military and Veterans Affairs, you will help keep daily operations running smoothly for the Bureau of Veterans Homes headquarters. This role gives you the chance to support important programs that serve veterans across the Commonwealth. You will work closely with staff to solve problems, improve processes, and guide team operations.

Click here to learn more about the Pennsylvania Department of Military and Veterans Affairs.

This position manages administrative functions and ensures efficient workflow for the Bureau of Veterans Homes headquarters. The role includes supervising staff, reviewing procedures, supporting leadership, and guiding office operations. As an Administrative Officer 1, you will perform the following duties:

• Office Management: Oversee administrative operations and guide daily workflow for headquarters staff
• Staff Supervision: Direct, evaluate, and support administrative employees to ensure quality work practices
• Project Coordination: Plan and complete special assignments with leadership, vendors, and consultants
• Policy Review: Examine procedures, prepare reports, and recommend changes to improve operations
• Hiring Support: Assist with staffing needs, interview scheduling, and preparation of personnel documents
• Resource Oversight: Manage building access, procurement requests, and bureau equipment tracking

Work Schedule and Additional Information:

• Full-time employment (7.5 hours per day/37.5 hours per week)
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. This may change based on operational needs.
• Overtime and travel as operationally necessary
• Telework:You may have the opportunity to work from home (telework) part-time. You will report in-office 5 days and telework 5 days in a 10-day pay period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Annville. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must pass a favorable National Crime Information Center (NCIC) screening for admittance to Fort Indiantown Gap.
• You must maintain an Automated Installation Entry (AIE) card once it is issued.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience providing administrative support
• Experience working at a long-term or large healthcare facility
• Experience analyzing information and developing reports that assist in the management of the organization
• Experience working with Microsoft Excel to generate metrics, manage and format data, create advanced formulas and macros, and manage advanced charts and tables

Legal Requirement:

• A conditional offer of employment will require submission of criminal history reports.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.