Program Coordinator

County of San Luis Obispo; San Luis Obispo (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

County of San Luis Obispo Public Works Department is seeking a highly organized Program Coordinator to join the Facilities Planning Division. The role supports planning and delivery of facility capital projects and coordinates ongoing programs for County departments, working with Project Managers and other County staff.

The ideal candidate will manage multiple tasks, proactively take initiative, and balance deadlines.

Qualifications

• Associate degree from an accredited college or university.
• One year of experience assisting in financial, budgetary, coordination, communication, service delivery, or program operations.
• Three years of experience performing clerical work equivalent to Administrative Assistant III.

Responsibilities

• Assist with project initiation and closeout, tracking, and reporting.
• Coordinate facility-related programs, signage, and records management.
• Communicate with client departments and stakeholders; support project teams and managers.
• Help improve processes and develop organized systems for tracking information and workflows.

Job description

The County of San Luis Obispo Public Works Department is seeking a highly organized, motivated, and collaborative Program Coordinator to join the Facilities Planning Division. The Facilities Planning Division is responsible for overseeing the County's Capital Improvement Plan, planning facility capital projects, and coordinating a variety of facility-related programs and initiatives.

This position will play an important role in supporting the planning and delivery of facility capital projects and coordinating ongoing programs that serve County departments. Working closely with Project Managers, Program Managers, and other County staff, the Program Coordinator will assist with project initiation and closeout, facility signage, records management, project tracking and reporting, and communication with client departments and stakeholders.

The successful candidate will have opportunities to improve processes, develop and maintain organized systems for tracking project and program information, and help ensure that facility-related activities are coordinated efficiently. This is a dynamic position that offers the opportunity to work on a diverse range of projects and programs while contributing to the improvement of County facilities and services.

The ideal candidate is a highly organized, detail-oriented professional who enjoys coordinating multiple activities, solving problems, and working collaboratively with others. They are proactive self-starter who takes initiative and can independently manage assignments while balancing competing priorities and deadlines.

Strong communication and interpersonal skills are essential, as this position involves frequent coordination with project teams, County departments, and other stakeholders. The successful candidate will be comfortable gathering and organizing information, tracking progress, preparing reports, maintaining accurate records, and following through to ensure tasks are completed.

The ideal candidate is also resourceful, adaptable, and interested in improving business processes and developing more efficient ways to manage information and workflows. Proficiency with Microsoft Office applications, particularly Excel, Word, and SharePoint, is desirable, along with the ability to learn and effectively use project management and database systems.

Experience supporting capital projects, facilities management, public agency programs, or similar administrative and program coordination activities is beneficial. Most importantly, we are looking for someone who is dependable, collaborative, customer-service oriented, and enthusiastic about contributing to a team that supports County facilities and operations.

Education and Experience

• A: Possession of an associate’s degree from an accredited college or university. In addition, one year of experience assisting in financial, budgetary, coordination, communication, service delivery, or program operations.
• B: One year of experience performing work equivalent to a Supervising Administrative Assistant.
• C: Three years of experience performing clerical work equivalent to an Administrative Assistant III.

Licenses and Certificates

• When driving is an essential function of the position, a valid California driver’s license will be required at the time of appointment and must be maintained throughout employment. Certain positions within this classification may require driving. Positions that require driving as an essential job function will be communicated in the job posting.

Other Specifications

• SPECIAL SUBCLASS RECRUITMENT: This class specification generally describes the duties and responsibilities characteristic of the position(s) within this class. The duties of a particular position within a multi-position class may vary from the duties of other positions within the class. Accordingly, the essential functions of a particular position (whether it be a multi-position class or a single-position class) will be identified and used by medical examiners and hiring authorities in the selection process. If you have any questions regarding the duties or the working conditions of the position, please contact the Human Resources Department at 805.781.5959.