Administrative Officer

U.S. Department of Veterans Affairs; Reno (NV); Remote; USD 75,000 - 97,000; Full time

Job summary

The Department of Veterans Affairs seeks an Administrative Officer for the Social Work Service within the VA Sierra Nevada Health Care System. The AO provides comprehensive administrative oversight, budget management, HR actions, procurement, and policy coordination to support patient care and service operations.

The role oversees timekeeping, labor reporting, equipment and space management, and liaison with VISN and VHA facilities.

Responsibilities

• This position serves as the Administrative Officer for the Social Work Service (SWS) at the VA Sierra Nevada Health Care System, providing administrative oversight, accountability, and coordination for the service across the health care system.

Job description

• Department: Department of Veterans Affairs

This position serves as the Administrative Officer for the within the VA Health Care System with administrative responsibility, accountability and oversight for the Social Work Service programs and activities.

Key Responsibilities

Serves as the Administrative Officer (AO) for the Social Work Service (SWS) at the VA Sierra Nevada Health Care System, providing comprehensive administrative oversight, accountability, and coordination for the service across the entire health care system. Key responsibilities include managing the service's budget and finances, maintaining files, databases, and records, and coordinating activities and communication to support departmental operations.

The AO is also responsible for tracking human resource actions, procurement, contracting, and performing various administrative functions. The AO serves as a resource in planning, reviewing, and revising policies and procedures that impact patient care and service operations, and acts as a liaison between the SWS Chief and various stakeholders, including Chiefs of other services and Veterans Integrated Service Network (VISN) and VHA facilities on administrative matters.

The AO advises on the resources required to meet program objectives, addresses human resource issues, and represents the service on various committees. The AO analyzes workload data, resource allocation, and program effectiveness. The AO supports planning efforts to implement new directives, Standard Operating Procedures (SOPs), and policies within SWS.

Responsibilities also include establishing administrative controls to ensure proposed remedial actions are completed as planned. The AO tracks all suspense items directed to SWS to ensure their accurate and timely completion. Duties include managing correspondence, preparing reports, memoranda, and meeting minutes, and coordinating reporting mechanisms between services.

AO serves as the primary resource regarding policies and procedures in timekeeping and clerical administration. Manages office supplies, property, and office space moves involving SWS, and handles unusual requirements for supplies and property. Periodically, the AO takes inventory of all equipment and property, resolves discrepancies, and prepares documentation for accession and de‑accession actions.

Supports operations by collaborating with other service lines to achieve desired outcomes. Reviews labor mapping, ensuring accurate labor hours and product costs are reflected in National and VISN level reports. Services distribute their employees' labor time to various Account Level Budgeter (ALB) cost centers. The AO reviews RVU's with the ACOS to ensure accurate measurement of time and resources for productivity reporting.

Ensures time and attendance requirements are met by SWS staff and troubleshoots technical problems with software packages and hardware. The AO provides user support for automated management information systems, including VISTA and CPRS, and coordinates with IT for troubleshooting and submitting work orders.

Develops monthly and quarterly cost ceilings while maintaining running control of funds to ensure that accounts are within authorized levels and that the Service operates within authorized budgets as directed. Maintains a system of internal controls that assures that the fiscal management of Social Work Service is maintained in accordance with accepted accounting practices.

The AO supports the Chief of SWS in a wide range of human resource management tasks, including recruitment, promotions, awards, staff disciplinary actions, and providing administrative and managerial assistance to support staff. The AO administers and manages all facets of personnel activities within the department. This includes recruiting, promoting, reassigning, and handling disciplinary actions.

The AO generates and ensures the accuracy and adequacy of necessary documentation, alerting supervisors and employees when further action is needed. The AO prepares and submits personnel action requests, manages referral lists, and guides supervisors on their responsibilities, hiring, interviewing procedures, and selection documentation. The AO also assists in developing skills matrices and interview questions to better refine the hiring process.

Manages, monitors, and provides regulatory guidance on all personnel actions, organizational structures, and position management for the Service. AO reviews personnel and distribution changes, implement reporting procedures, and conducts onsite surveys and studies to analyze the organization's structure, mission, functions, workload, and staffing needs.

The AO reviews award recommendations for proper justification, supporting documents, availability of funds, and required signatures. The position supports procurement management for SWS by preparing requests, evaluating proposals, acting as a Contracting Officer's Representative (COR), and maintaining records.

Responsibilities include handling small procurements, conducting cost analyses, soliciting bids, communicating with vendors, and preparing purchase orders for supplies and equipment.

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.NOTE: If your school has changed names, or is no longer in existence, you must provide this information in your application

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $74972 – $97469/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-10-21.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.

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