Administrative Officer

Veterans Health Administration; Honolulu (HI); On-site; USD 78,000 - 101,000; Full time

Job summary

Veterans Health Administration, Department of Veterans Affairs, Honolulu, Hawaii, seeks an Administrative Officer to direct and support all administrative functions for the Dental Service. The role requires coordinating human resources, budgeting, program analysis, and office services to ensure smooth operations.

Telework is possible ad-hoc, with on-site responsibilities as described in the PD. The incumbent provides leadership, reviews policies, and ensures compliance with staff management,

Qualifications

• Transcript must be submitted with your application and qualification may include education from accredited institutions.
• Experience in administrative functions including human resources, budgeting, and policy development is required.

Responsibilities

• Assigns work to subordinates and sets priorities within department goals.
• Reviews and updates administrative policies, guidance, and SOPs as needed.
• Manages budget, staffing, space and equipment utilization for the Dental Service.
• Liaises with top management and internal/external customers on administrative matters.
• Oversees leave approvals and staff performance in non-clinical work.

Skills

HR administration

Budgeting

Administrative management

Office support services

Policy development

Job description

• Department: Department of Veterans Affairs

The purpose of the position is to direct, support and/or perform all administrative functions that include human resources, administration, management, budget and finance, program analysis, office support services, document control, logistics, and a variety of related administrative matters in support of the Dental Service.

Key Responsibilities

Duties include but are not limited to: Assigns work to be accomplished by subordinates, establishes, and adjusts short-term priorities to fall within the long-term goals of the department. Follows up on complaints and breakdown in the processes and establishes new guidance to solve any issues that arise. Evaluates work performance of subordinates and gives advice, counsel, or instruction to employees on non-clinical work and administrative matters.

Develops performance standards, position descriptions, and other HR related paperwork or requests. Organizes panels and interview's candidates for positions in the unit; recommends appointment, promotion, or reassignment to such positions. Approves annual and sick leave for all subordinate staff. Is cognizant of, and adheres to EEO policies and regulations when overseeing staff and making selections for employment and promotions.

Responsible for all administrative functions within the Dental Service at (VAPIHCS) and will represent the supervisor when so designated. These responsibilities include, but not limited to fiscal, budgeting, staffing, accreditation compliance, quality improvement, safety, supply management and public affairs.

Additionally incumbent serves as liaison and is responsible to top management, and all other internal/external customers on administrative matters concerning the Dental Service. Incumbent provides administrative leadership and support, clerical direction, strategic planning, and coordination of operations throughout all of VAPIHCS Dental Service. Leads and administers space and equipment Utilization Programs for Dental department.

Recommends and informs the supervisor and Chief of Staff on administrative policies, resource utilization and workload projections within the Clinical Service program. Develops and assists in the initiation or revision of administrative policies in Dental department and is responsible for organizing and leading meetings whenever needed. This includes meetings at VISN, VAPIHCS and Dental department level.

The incumbent will be responsible for the timely processing of consults by the dental department. This role is as a supervisor to the positions that review and process requests for consults, treatment plans, and claims that requires approval. Develops or updates Dental Service program policies and procedures. Assists clerical personnel by providing information on unusual format or other technical questions.

Review the existing database for statements of VAPIHCS policy which appear to be out-of-date, contradictory with any other policy statement or SOP, or which are otherwise deficient. Review proposed policy statements, prior to their submission to the leadership for signature. Review will be for style, grammar, usage, formatting, quality, redundancy, consistency with other statements of VAPIHCS policy, and for other measures of appropriateness. .

Maintains budget control records and assures funds are used in accordance with the operating budget. Serves as a liaison between Dental Service and local servicing finance office in maintaining and reconciling budget allocations. Reviews fund requests from Dental Service staff for adequacy, completeness, and conformance with procedural and technical requirements.

Exercises fund control authority and establishes internal methods of control to ensure funds are used according to operating plan. Develops plans for equipment additions and upgrades to enhance Service technology. The incumbent will be the primary COR for VAPIHCS dental department at ACC and lead the COR function for the newly opening Akaka dental clinic at Kapolei location, until advised by the Akaka management to stop.

Present conversations indicate this process may be 2-3 years away. Performs other duties as assigned. Work Schedule: Full-Time, 7:00am - 3:30pm Telework: Ad-Hoc - May be authorized at supervisory discretion Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD03011O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $77964 – $101359/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-10-16.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government