Administrative Officer

Federal Aviation Administration; Philadelphia (Philadelphia County); Remote; USD 69,000 - 107,000; Full time

Job summary

Federal Aviation Administration, Department of Transportation, seeks a G Level administrative professional to planning and accomplish tasks under supervision. The role spans budget, procurement, HR coordination, and office management across multiple facilities.

You will work with district and service‑area offices, provide data and status updates, and initiate personnel actions. Telework is eligible; salary posted, closing date 2026-10-09.

Qualifications

• Ph.D or equivalent doctoral degree or 3 years of progressively higher education toward such a degree.
• Official transcript required if education is used to qualify.
• Foreign education must be evaluated for equivalency to a U.S. degree.

Responsibilities

• Plans and accomplishes assignments with some independence under supervision.
• Coordinates recruitment requests and policy issues; acts as liaison with HR and ATS peers.
• Manages budget estimates, expenditure tracking, and budget execution plans.
• Reviews procurement requests for items and ensures justification meets criteria.
• Maintains agency property records and internal controls, including inventories.

Education

Ph.D or equivalent doctoral degree

Job description

• Department: Department of Transportation

At the G Level, performs a combination of multiple and varying assignments under the general supervision of a manager, project/program manager, team leader, or more experienced professional.

Key Responsibilities

Applies experience and detailed knowledge to plan and accomplish assignments. Demonstrates some independence in planning time and using assigned resources. Contacts are usually internal to the organization to share information, provide data, and/or to explain status of assignments. May have contact with customers and other external parties on routine matters.

Accomplishes a broad range of actions required to support the organization's administrative programs, which include (but not limited to) financial management, time and attendance, travel, administrative program management, office administration, management information systems, office management, property management, security administration, program and process analysis, and procurement.

Provides advice and counsel on the operation of assigned programs and the interrelationships of such programs. Serves as a liaison between assigned district and ATS peers, service area offices, human resources, and other support lines of business within the FAA to accomplish assigned functions. Serves as the district's focal point for personnel activities. Initiates personnel and administrative actions involving recruitment, transfer, temporary assignments, promotions, etc.

Collaborates with managers, service area personnel and human resources to coordinate recruitment requests and request assistance with policy/procedure issues and to resolve specific problems. Records, monitors, reports, and maintains staff level statistics, to include authorization, actual on board and projected staff levels for varied position groups geographically disbursed throughout multiple operational facilities.

Coordinates with budget office regarding preparation of budget estimates, justification statements, and budget execution plans, including such matters as the distribution of allotments and availability of budgetary funds for program purposes. Records, monitors, reports, and maintains financial management data for tracking obligation and expenditures of funds throughout the execution phase of the operating budget cycle.

Performs an analysis of budget requests from subordinate organizations. Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria. Initiates or reviews all procurement requests for equipment, services, furniture, and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management of assigned agency property.

Ensures internal control of property by conducting property inventories periodically.

Requirements & Education

Substitution of Education FV-G Level: Ph.D, or equivalent doctoral degree or 3 full years progressively higher level graduate education leading toward such a degree or LL.M., if related. Note: If you are using education to qualify for this position, you must provide copies of transcripts on or before the closing date of this announcement. If copies of transcripts are not provided, your claimed education cannot be considered during the qualification review process.

If selected, an official transcript will be required prior to appointment. Schools must be accredited by an accrediting institution recognized by the US Department of Education. Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited U.S. educational institution in terms of equivalency to a degree acquired at an American college or university.

A copy of the evaluation results MUST be included in your application package. If you do not include a copy of the evaluation as part of your application package, your foreign education will not be considered. Refer to OPM's Qualification Standards at http://www.opm.gov/qualifications/standards/group-stds/Gs-admin.asp for more information.

Which agency is hiring for this position?

This position is with Federal Aviation Administration, Department of Transportation.

What is the salary for this position?

The posted pay range is $69046 - $107031/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-09.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.