Administrative Officer

U.S. Department of Veterans Affairs; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

U.S. Department of Veterans Affairs in Los Angeles is seeking an Administrative Officer for the Police Service at the Greater Los Angeles Medical Health Center. You will manage personnel processes, budget, contracting, and procurement, and provide analysis and problem solving to support daily operations.

This role requires experience with office automation, time-in-grade policy considerations, and coordinating with management to ensure effective resource use.

Qualifications

• Knowledge of personnel processes and procedures
• Experience with procurement and budget management
• Proficiency with office automation (word processing, spreadsheets, publishing)

Responsibilities

• Personnel Administration and Management: administer programs concerning equal opportunity, merit promotion, employee relations, and position management.
• Procurement/Contracting: manage procurement and contracting, prepare procurement requests and evaluate proposals.
• Budget/Financing: support budgeting and financial management, balance funds, and recommend resource distribution.
• Reporting and compliance: gather and analyze budget data and ensure compliance with regulations.

Job description

Summary

This position serves as the Administrative Officer for the Police Service within the Greater Los Angeles Medical Health Center - VA Health Care System. The purpose of the position is to perform all administrative functions that include Personnel and Human Resources - Analysis and Problem Solving - Contracting/Procurement - Budget Administration and other related administrative matters in support of the department.

Summary

This position serves as the Administrative Officer for the Police Service within the Greater Los Angeles Medical Health Center - VA Health Care System. The purpose of the position is to perform all administrative functions that include Personnel and Human Resources - Analysis and Problem Solving - Contracting/Procurement - Budget Administration and other related administrative matters in support of the department.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/16/2026. GS-07 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05 . The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. GS-09 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. GS-07: You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: Compiling information and preparing administrative reports for briefings; maintaining and updating databases and shared computer drives; providing advice and assistance to managers and staff concerning agency personnel processes and procedures; experience using office automation programs such as work processing spreadsheet - graphics - and desk top publishing; and coordinating with management to control purchasing and use of supplies OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completion of one (1) full year of graduate education. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience - as described above - and successfully completed graduate level education beyond the first year to meet the total requirements. The education portion must include graduate courses that demonstrate the knowledge - skills - and abilities necessary to do the work of this position. OR - Superior Academic Achievement (SAA): I meet the qualification requirements for this position using SAA. completed all the requirements for a bachelor's degree in a curriculum that is qualifying (i.e. hospital administration - public health administration - or related fields such as course work in health care administration) for the position to be filled and I meet one of the following:-Rank in the upper one-third of your class in the college - university or major subdivision. -A grade-point average of "B" (a GPA of 2.95 or higher out of a possible 4.0) for all completed undergraduate courses - or those completed in the last two years of undergraduate study. -A grade point average of "B+" (a GPA of 3.45 or higher out of a possible 4.0) for all courses in your major field of study - or those courses in your major completed in the last two years of undergraduate study. -Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit http://www.achsnatl.org/quick_link.asp GS-09: You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to creating reports - coordinating and scheduling meetings - and submitting requests/work orders using a personal computer and office automation programs (such as word processing - spreadsheets - etc.); accurately preparing timecards for submission and processing; managing and balancing financial aspects of general fund control points and purchase procedures; and performing various human resources/personnel management duties related to recruitment - disciplinary actions - and/or awards. OR - Education: Applicants may substitute education for the required experience. To qualify based based on education for this grade level you must have completed a master's or equivalent graduate degree - or 2 full years of progressively higher level graduate education leading to such a degree - or an LL.B. or J.D. in a field related to this position that demonstrates the knowledge - skills - and abilities necessary to do the work of this position. OR - I have equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. OR Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience - as described above - and successfully completed graduate level education beyond the first year to meet the total requirements. The education portion must include graduate courses that demonstrate the knowledge - skills - and abilities necessary to do the work of this position. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/general-schedule-qualification-standards/.

Duties

• Personnel Administration and Management Leads in administering programs concerning equal opportunity - merit promotion - employee/labor-management relations and position management Space management Approving supply orders and resource management Budgeting/Financial Management Maintains awareness of available resources and makes recommendations regarding needs and distribution Gathering and analyzing budget needs Maintains internal controls for fiscal management Assembles and compiles budget information Procurement/Contracting Manages procurement and contracting for the service Prepares procurement requests and evaluates proposals for work Initiates and prepares contracts ***Performs other related duties as assigned.*** Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory - qualification - and performance requirements are met
• Selection at a lower grade level does not guarantee promotion to the full performance level
• Work Schedule: Assigned based on agency requirements Compressed/Flexible: May be authorized based on agency needs
• Telework: Not authorized Virtual: This is not a virtual position
• Position Description/PD#: Administrative Officer/PD00222A and PD00221A Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized