Administrative Officer.

US Army Corps of Engineers; Omaha (NE); On-site; USD 65,000 - 75,000; Full time

Job summary

US Army Corps of Engineers seeks an experienced civilian professional to coordinate personnel actions, manage budgets and financial transactions, oversee training registrations, and handle security-sensitive documentation. The role requires meticulous administrative support, strong regulatory knowledge, and the ability to coordinate with CPAC and financial systems.

Responsibilities include processing recruitments, promotions, awards, retirements, and travel-related financial activities, while

Qualifications

• Specialized Experience: 1 year of experience in processing personnel actions using automated systems.
• Supporting budget/finance: track expenditures, process financial transactions, reconcile accounts.
• Administrative/security: manage records, handle classified materials, coordinate tasks to meet deadlines.
• Experience with web content management and office support.
• Knowledge of travel orders, vouchers, and training requests is preferred.

Responsibilities

• Coordinate personnel actions (recruitments, promotions, awards, retirements) and advise on regulatory requirements.
• Research eligibility and implement incentive programs with CPAC coordination.
• Analyze expenditures to formulate operating budgets and provide status reports.
• Coordinate CEFMS transactions including travel orders, vouchers, and requisitions.
• Manage registration lifecycle for technical training courses and issue completion certificates.
• Process and reconcile training course tuition from various funding sources.
• Conduct daily security checks and manage classified correspondence and storage protocols.

Skills

Attention to Detail

Decision Making

Integrity/Honesty

Interpersonal Skills

Learning

Reading Comprehension

Reasoning

Self-Management

Teamwork

Education

Ph.D or equivalent doctoral degree

3 full years of graduate education

Combination of Education and Experience

Job description

• Serve as the primary coordinator for personnel actions by processing recruitments, promotions, awards, and retirements using automated systems, and advises managers on regulatory requirements.
• Manage incentive programs by researching eligibility, analyzing labor market challenges, and coordinating with the Civilian Personnel Advisory Center (CPAC) to implement them.
• Formulate, justify, and coordinate the annual and multi-year operating budgets by analyzing historical expenditures, establishing cost projections, monitoring fund execution, and providing financial status reports to leadership.
• Function as the primary coordinator for the Corps of Engineers Financial Management System (CEFMS), processing financial transactions including travel orders, travel vouchers, training requests, and purchase requisitions.
• Manage the complete registration lifecycle for all technical training courses, including processing enrollments, maintaining participant databases, resolving scheduling conflicts, and issuing course completion certificates.
• Function as the central collection authority for training course tuition by processing and reconciling payments from various sources, including Military Interdepartmental Purchase Requests (MIPRs), Government Purchase Cards, and checks.
• Conduct daily physical security checks of safes, managing incoming/outgoing classified correspondence, and utilizing proper destruction and storage protocols.

Duties

• Serve as the primary coordinator for personnel actions by processing recruitments, promotions, awards, and retirements using automated systems, and advises managers on regulatory requirements.
• Manage incentive programs by researching eligibility, analyzing labor market challenges, and coordinating with the Civilian Personnel Advisory Center (CPAC) to implement them.
• Formulate, justify, and coordinate the annual and multi-year operating budgets by analyzing historical expenditures, establishing cost projections, monitoring fund execution, and providing financial status reports to leadership.
• Function as the primary coordinator for the Corps of Engineers Financial Management System (CEFMS), processing financial transactions including travel orders, travel vouchers, training requests, and purchase requisitions.
• Manage the complete registration lifecycle for all technical training courses, including processing enrollments, maintaining participant databases, resolving scheduling conflicts, and issuing course completion certificates.
• Function as the central collection authority for training course tuition by processing and reconciling payments from various sources, including Military Interdepartmental Purchase Requests (MIPRs), Government Purchase Cards, and checks.
• Conduct daily physical security checks of safes, managing incoming/outgoing classified correspondence, and utilizing proper destruction and storage protocols.

Requirements

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position is designated Tier 3, Non-Critical Sensitive, Moderate Risk and requires the incumbent to obtain and maintain a Secret Security Clearance Level as a condition of employment.
• This position has a Temporary Duty (TDY) or business travel requirement of 5% of the time.
• Incumbent must be able to lift and/or carry items in the weight range of 40 pounds.

Qualifications

Who May Apply

Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See

• 30 Percent or More Disabled Veterans
• Current Department of Army Civilian Employees
• Current Department of Defense (DOD) Civilian Employee (non-Army)
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Non-Department of Defense (DoD) Transfer
• Office of Personnel Management (OPM) Interchange Agreement Eligible
• People with Disabilities, Schedule A
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Reinstatement
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

Specialized Experience: One year of specialized experience which includes 1) Assisting in processing a range of personnel and staffing actions, such as recruitments, awards, or incentive requests by utilizing automated systems. 2) Providing support for budget and financial management by tracking expenditures, processing financial transactions, and reconciling accounts for travel or training. 3) Performing a variety of administrative and security support functions, including maintaining web content, managing records, handling classified materials in accordance with security protocols, and coordinating administrative tasks to ensure office deadlines are met. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-09).

OR

Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.

You will be evaluated on the basis of your level of competency in the following areas:

• Attention to Detail
• Decision Making
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Teamwork

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).

Education

FOREIGN EDUCATION:

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This is a General Administrative and Management Career Field position.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit
• Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest.
• A Relocation, Recruitment, Student Loan Repayment, Advance in Hire or Advance Leave Accrual incentive may be authorized if it is in the best interest of the government.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.