Administrative Officer

U.S. Department of Veterans Affairs; Hampton (VA); On-site; USD 52,000 - 76,000; Full time

Job summary

U.S. Department of Veterans Affairs' Hampton VA Medical Center, within the Health Informatics Service, seeks an Administrative Officer to provide or obtain management services essential to directing the Service.

The role emphasizes advising, assisting, and coordinating a full range of administrative functions. The incumbent will oversee HR functions, procurement, budget, policies, and internal controls; serve as COR liaison for contracts; and support Supervisors with strategic planning and

Qualifications

• Valid state driver's license required.
• Specialized experience GS-9: 1 year at GS-7 level or equivalent in federal service.
• Education substitution or combination allowed for GS-9 as described (transcripts required).

Responsibilities

• Oversee human resources functions: position descriptions, recruitment, employee relations, training.
• Manage online certifications of contracts and labor mapping.
• Act as Contracting Officers Representative (COR) for procurement and contracting.
• Prepare, edit, and archive official correspondence requiring signature or approval.
• Advise supervisors on budgetary and financial issues.
• Monitor balances of fund control points.
• Develop budget data and justification for review and approval.
• Assist with negotiation of business agreements and contracts.
• Interpret administrative policies and develop local policies and requirements.
• Provide input into policies to ensure regulatory compliance.
• Work schedule: Mon-Fri 8:00am to 4:30pm; relocation incentives not authorized.

Education

Master's degree or 2 years of progressively higher level graduate education leading to such a degree

Job description

Summary

This position is located in the Veterans Health Administration - Mid-Atlantic Health Care Network - Hampton VA Medical Center - within the Health Informatics Service (Access and Transformation). The position serves as an Administrative Officer responsible for providing or obtaining a variety of management services essential to the direction of the Service. Key functions of the position include providing advice - assistance - and coordination of a full range of administrative functions.

Summary

This position is located in the Veterans Health Administration - Mid-Atlantic Health Care Network - Hampton VA Medical Center - within the Health Informatics Service (Access and Transformation). The position serves as an Administrative Officer responsible for providing or obtaining a variety of management services essential to the direction of the Service. Key functions of the position include providing advice - assistance - and coordination of a full range of administrative functions.

Qualifications

IN ORDER TO QUALIFY FOR THIS POSITION AT THE GS-9 LEVEL YOU MUST MEET THE FOLLOWING REQUIREMENTS: DRIVER'S LICENSE REQUIREMENT: This position requires a current - valid state driver's license. Do not upload a copy of your license at this time. If an interview is requested - you may be required to provide a copy of your current - valid - and unrestricted state driver's license. ~AND~ SPECIALIZED EXPERIENCE GS-9: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service that has given you the particular knowledge - skills and abilities required to successfully perform the duties of an Administrative Officer - and that is typically in or related to the work of the position to be filled. Specialized experience includes development and coordination of long and short-range planning activities; preparing reports related to the program's operations (i.e. - personnel management - program analysis - budgeting - etc.); advising on Human Resources activities (personnel administration - staffing - position management and classification - training - awards); and Internal Controls (Correspondence - records/forms/reports management - etc.); performing budget formulation - justification - and execution. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE.) ~OR~ SUBSTITUTION OF EDUCATION FOR EXPERIENCE GS-9: You must have successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or an LL.B. or J.D. (related to the position) from an accredited college or university. Such education must demonstrate the knowledge - skills - and abilities necessary to do the work of the Administrative Officer position. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school - 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. (COPY OF TRANSCRIPTS ARE REQUIRED AT TIME OF APPLICATION) ~OR~ COMBINATION OF EXPERIENCE AND EDUCATION GS-9: You must have equivalent combinations of successfully completed graduate level education and specialized experience - as described above - which may be used to meet total experience requirements for this grade level. The education portion must include graduate courses that demonstrate the knowledge - skills - and abilities necessary to do the work of the Administrative Officer position and must have been obtained in an accredited college or university. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school - 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE AND COPY OF TRANSCRIPTS ARE REQUIRED AT TIME OF APPLICATION) For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities include: Overseeing all aspects of human resources functions to include position descriptions - recruitment - employee/labor relations - training and other related activities
• Managing on-line certifications of contracts and labor mapping
• Acting as the Contracting Officers Representative (COR) to manages procurement and contracting functions for the department
• Preparing - editing and archiving all official correspondence requiring signature or approval
• Advising supervisors/managers on budgetary and finance issues
• Executing and monitoring balances of fund control points
• Participating in reviewing needs - plans - and goals to develop budget data and justification for review and approval
• Assisting with the negotiation of business agreements and contracts
• Interpreting administrative policies - developing local polices - defining administrative requirements - and/or providing advice
• Providing input into policies and action plans to ensure compliance with regulatory entities
• Performing other duties as assigned
• Work Schedule: Monday-Friday - 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved