Administrative Officer

US-Department-of-Veterans-Affair; Charleston (SC); On-site; USD 60,000 - 80,000; Full time

Job summary

The U.S. Department of Veterans Affairs, Veterans Health Administration, Ralph H. Johnson Health Care System in Charleston, SC, seeks an Administrative Officer at the GS-9 level.

The role requires managing calendars, tracking assignments, preparing reports, and processing personnel actions in a fast-paced federal office environment. Ideal candidates demonstrate strong experience with office automation software, policy application, and meeting coordination.

Qualifications

• One full year of specialized experience at GS-7 level or higher.
• Experience includes tracking assignments, scheduling, and reporting.
• Office automation software proficiency required.

Responsibilities

• Provide administrative support by tracking assignments and deadlines.
• Prepare and review correspondence and reports.
• Schedule meetings and maintain calendars.
• Process personnel and timekeeping actions.
• Review and apply administrative policies and procedures.
• Utilize office automation software to support operations.

Skills

Tracking assignments

Calendar management

Preparing correspondence

Reports review

Scheduling meetings

Office automation

Education

Master's degree or higher

2 years of graduate education

Job description

This position is in the Veterans Administration (VA), Veterans Health Administration (VHA), Health Care Network (VISN 7), Ralph H. Johnson Health Care Systems, in the Executive Office of the Chief of Staff in Charleston, SC.

TO QUALIFY FOR THIS POSITION AT THE GS-9 GRADE LEVEL, YOU MUST MEET ONE OF THE FOLLOWING CRITERIA:

• SPECIALIZED EXPERIENCE:

  You must have one (1) full year of specialized experience equivalent to the GS-7 grade level in federal service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of an Administrative Officer, and that is typically in or related to the work of this position. Specialized experience includes providing administrative support by tracking assignments and deadlines; preparing and reviewing correspondence and reports; scheduling meetings and maintaining calendars; processing personnel and timekeeping actions; reviewing and applying administrative policies and procedures; and using office automation software to support office operations.

  NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week.

• SUBSTITUTION OF EDUCATION FOR EXPERIENCE:

  You must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position.

  NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.

• COMBINATION OF EXPERIENCE AND EDUCATION:

  You must have equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements.

  NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.