Administrative Officer

Veterans Health Administration; Battle Creek (MI); On-site; USD 56,000 - 76,000; Full time

Job summary

The Battle Creek VA Medical Center is recruiting for an Administrative Officer to serve as the primary administrative support leader for the Dental Service, ensuring smooth daily operations, coordination of processes, and compliance with VA policies. The role supports Dental Service leadership by overseeing workflow, assisting with planning and organization, and maintaining accurate administrative records.

Ideal candidates will bring experience in federal administrative functions and a proven

Qualifications

• Specialized Experience: one year of experience coordinating and monitoring administrative services, budgeting, procurement, HR functions, and preparing reports.
• Education: master's degree or 2 years of graduate education in a related field can qualify.
• Combination: mix of education and experience beyond first year of graduate study to meet requirements.

Responsibilities

• The Administrative Officer serves as the primary administrative support leader for the Dental Service, ensuring smooth daily operations, coordination of administrative processes, and compliance with VA policies.

Job description

The Battle Creek VA Medical Center is recruiting for a Administrative Officer.

The Administrative Officer serves as the primary administrative support leader for the Dental Service, ensuring smooth daily operations, coordination of administrative processes, and compliance with VA policies. The role supports Dental Service leadership by overseeing workflow, assisting with planning and organization, and maintaining accurate administrative records..

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/30/2026.

Time-In-Grade Requirement:

Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

Specialized Experience:

You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment, position classification, performance, training, etc.; preparing letters, reports and presentations; retaining procurement records and reconciliations; making space utilization recommendations. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

OR, Education:

Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.

OR, Combination:

Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required..

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.