Administrative Office Specialist - Bilingual Required

caowash; Oregon (WI); On-site; USD 248,000 - 273,000; Full time

Benefits offered by this job

Comprehensive benefits

Bilingual pay

403(b) retirement

Job summary

Community Action is seeking an Administrative Office Specialist who is bilingual in English and Spanish to greet clients, manage front desk operations, and support daily administrative tasks. The role emphasizes professionalism in client interactions and accurate handling of inquiries and referrals.

The ideal candidate will have a high school diploma with related experience, be proficient in Word and Excel, and possess strong communication skills to assist Washington County residents effectively.

Qualifications

• High School Diploma or equivalent with some college coursework or related certifications and at least one year of admin support experience.
• Proficient in Microsoft Word and Excel for day-to-day tasks and documentation.
• Excellent verbal and written communication skills.
• Bilingual in English/Spanish (written and verbal).

Responsibilities

• Provide daily administrative support to division/program directors and staff.
• Operate reception desk, assist clients with copies, tracking, and faxes.
• Prepare timely written and electronic correspondence and route calls and visitors.
• Respond to inquiries about program services, facilities, information, and referrals.
• Manage office supplies, inventory, and equipment for the division.

Skills

Bilingual English/Spanish

Verbal & written communication

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Job Title:

Administrative Office Specialist - Bilingual Required

Company Background:

Community Action is a non-profit organization that provides critical services to low-income families in the areas of housing, homeless services, economic empowerment, family development, and early childhood care and education. Community Action leads the way to eliminate conditions of poverty and create opportunities for people in the Washington County area. Be the change you want!

Job Position Description:

Are you a caring and respectful individual, committed to helping Washington residents navigate challenging times? We're seeking an Administrative Office Specialist to join our team and handle initial client interactions with professionalism and care. In this vital role, you'll interact directly with clients, support front office operations, and assist with day-to-day administrative tasks. Typical pay range for this position is $18.02 - $19.82, depending on qualifications.

Abbreviated Duties List:

• Provide daily administrative support to assigned division/program/office function directors, managers, supervisors, and staff.
• Work at the reception desk including assisting clients with making copies, tracking, and distributing faxes.
• Provide prompt, accurate and effective administrative support including, but not limited to composing and sending written and electronic correspondence in an accurate and timely manner, routing telephone calls and visitors, and performing word processing functions.
• Respond to and initiate inquiries (client questions regarding program service delivery, facilities, information, and referral). Explain policies, answer questions, and independently resolve problems whenever feasible.
• Responsible for processing and ensuring that office supply orders, inventory and distribution of supplies are completed and maintained for the division/program. Maintain office equipment as assigned.

Abbreviated Requirements:

• Minimum of a High School Diploma/equivalent with some college coursework or skill certifications in a related field in addition to at least one year of administrative support experience providing complex support to projects and/or upper management personnel. An equivalent combination of education and experience may be considered.
• Proficient in using Microsoft Office including Word and Excel.
• Excellent verbal and written communication skills.
• Bilingual in English/Spanish written and verbal.

What Will Make You Stand Out:

• Experience with and/or knowledge of social service systems or non-profit organizations.

Top Benefits or Perks:

• Comprehensive insurance benefits, including free dental and 90% of your medical premiums covered by the employer for single coverage plans
• Bilingual Pay Program
• 403(b) Retirement Plan with 3% employer match
• Generous time off benefits with paid vacation, paid sick days, and 13 holidays!