Administrative Office Specialist - #ARS00734

DHRM; Virginia (MN); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health insurance plans

Flexible spending accounts

VRS retirement

Job summary

Dept for Aging & Rehab Svcs in Virginia is seeking an Administrative Office Specialist to provide case management support and administrative services to help individuals with disabilities achieve employment and independent living.

DARS emphasizes purpose-driven work, inclusive, supportive teams, and great state benefits, with duties including caseload management, office/fiscal support, and documentation while following policy and procedures.

Qualifications

• Experience in human service delivery methods.
• Working knowledge of office procedures, tracking systems and work task organization.
• Working knowledge of Windows based computer software or similar word processing software.

Responsibilities

• Caseload management support.
• Administrative/Fiscal management.
• Office services support.
• Case documentation.

Skills

Communication

Policy interpretation

Time management

Interpersonal skills

Tools

Windows

Tracking systems

Job description

Title: Administrative Office Specialist - #ARS00734

State Role Title: Admin and Office Spec III

Hiring Range: Minimum $39,514 commensurate with experience.

Pay Band: 3

Agency: Dept for Aging & Rehab Svcs

Location: Aging & Rehab Svcs

Agency Website: https://www.dars.virginia.gov

Recruitment Type: General Public - G

Empower Virginians with disabilities by providing vital administrative support that helps move them toward meaningful employment and greater independence.

Why Join Us?

Purpose-driven work

Inclusive, supportive teams

Great state benefits

Job Duties:

In partnership with people with disabilities, the DRS Field Rehabilitation Services Division assists individuals with disabilities to make informed choices that will maximize their employment through coordinated service delivery. DRS staff will assist the Workforce Network to deliver quality workforce services to individuals with disabilities who want to work and employers seeking to hire them to the extent that this provides benefit to the DRS program.

DARS is seeking an Administrative Office Specialist to provide case management assistance with comprehensive vocational rehabilitation services which result in employment and enhanced independent living.

Duties include but are not limited to:

• Caseload Management Support
• Administrative/Fiscal Management
• Office Services Support
• Case documentation

Other duties and/or special projects as assigned.

Completes duties and/or projects as needed or directed by supervisor.

Minimum Qualifications:

Knowledge/Experience:

• Experience in human service delivery methods.
• Working knowledge of office procedures, tracking systems and work task organization.
• Working knowledge of Windows based computer software or similar word processing software.

Skills/Abilities:

• Demonstrated ability to establish and maintain effective working relationships with individuals from varying social and economic environments; to communicate effectively orally and in writing.
• Ability to interpret and apply established policies and procedures in the provision of services.
• Ability to organize and manage multiple and sometimes unrelated responsibilities in a timely manner; to prioritize duties and exercise good judgement following established policy and procedures.

Additional Considerations:

• Experience with financial transactions, bookkeeping, procurement, accounts payable, and the processing of invoices.

Special Instructions

• This position has been designated a sensitive position under Va. Code § 2.2 1201.1.
• A fingerprint based criminal history check will be required of the finalist.

Benefits:

DARS offers a comprehensive benefits package to include your choice of health insurance plans, flexible spending accounts, VRS retirement, employer paid basic group life insurance, employee paid optional group life, 13 paid holidays, Sick Leave, Annual Leave, Family Personal Leave, employee discount programs, and much more!

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Contact [e-mail] for assistance.

Minorities, Individuals with disabilities, Veterans, AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply.

Advertised: 07 Oct 2026 Eastern Daylight Time

Applications close: 20 Oct 2026 Eastern Daylight Time

Contact Information:

Name: Human Resources

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.