Administrative & Office Operations Specialist

EIS Holding; Nashville (TN); On-site; USD 42,000 - 52,000; Full time

Job summary

EIS Holding is seeking an Office Administrator to support our Nashville operations team. You will manage day-to-day administrative tasks, book travel, maintain employee credentials in FieldFlo, assist with hourly payroll prep, and help with prequalification submittals and project close-out documentation.

The role requires strong organization, multitasking, and reliability, with the ability to handle confidential records and coordinate with multiple departments.

Qualifications

• Proven experience in administrative or office support roles.
• Proficiency in Microsoft Office Suite and office management software.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and manage time effectively.
• Basic knowledge of accounting principles is a plus.
• Strong interpersonal skills and a professional demeanor.

Responsibilities

• Perform general administrative duties, including answering phones, managing emails, and scheduling appointments. Provide support to managers and staff as needed.
• Maintain accurate and organized records, including personnel files, invoices, and company documents. Ensure confidentiality and compliance with company policies.
• Oversee office supplies and equipment, including ordering, inventory management, and maintenance requests. Ensure a clean and professional office environment.
• Act as a point of contact for internal and external communications. Facilitate clear and professional correspondence with clients, vendors, and employees.
• Schedule and coordinate meetings, trainings, and office events. Prepare agendas, materials, and minutes as required.
• Assist with basic accounting tasks, such as processing invoices, managing expense reports, and reconciling petty cash. Collaborate with the finance team as needed.
• Ensure office operations adhere to company policies and procedures. Support HR and management with onboarding processes and compliance-related tasks.
• Maintain accurate and current employee profiles in FieldFlo.
• Assist with preparation of pre-qual packets and close-out documents.
• Address and resolve office-related issues, escalating concerns to supervisors when necessary.
• Support managers and teams with project coordination, ensuring deadlines and goals are met.

Skills

Administrative experience

Multitasking

Written and verbal communication

Time management

Interpersonal skills

Education

HS Diploma

Tools

Microsoft Office Suite

Job description

EIS Holding is seeking an Office Administrator to support our Nashville operations team. You will manage day-to-day administrative tasks, book travel, maintain employee credentials in FieldFlo, assist with hourly payroll prep, and help with prequalification submittals and project close-out documentation.

The role requires strong organization, multitasking, and reliability, with the ability to handle confidential records and coordinate with multiple departments.