ADMINISTRATIVE ASSISTANT

Sice Inc; Austin (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Two weeks of paid time off

11–12 company holidays

Training and Growth Opportunities

Employee health coverage

Vision coverage

Critical Illness coverage

Accidental Injury coverage

Hospital Care Indemnity coverage

Short Term Disability Insurance

Life and AD&D Insurance

Job summary

SICE, Inc. in Austin, TX is seeking an Administrative Assistant to support day-to-day clerical operations, handle filing, correspondence, phone calls, and maintain organized records.

The ideal candidate has a high school diploma, 1–3 years of administrative experience, strong communication and interpersonal skills, and a willingness to work with vendors. The company provides PTO, holidays, health coverage and training.

Qualifications

• 1–3 years of administrative experience.
• Strong communication and interpersonal skills.
• Experience with Construction or Roadway firms is a plus.

Responsibilities

• Maintain accounts payable current balances.
• Verify and enter purchase orders and invoices.
• Verify job cost allocations.
• Communicate with vendors to update balances and paperwork.
• Assist month-end close, GL, and P&L reports.
• Cover reception and greet visitors.
• Handle general office maintenance and supplies.
• Submit and reconcile expense reports.
• Draft and review outgoing correspondence.
• Prepare project submittals and related documents.
• Document all incoming and outgoing correspondence.
• Respond to inquiries as required.
• Arrange travel for senior staff.

Skills

Administrative experience

Strong communication

Interpersonal skills

Education

High school diploma or GED

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

ADMINISTRATIVE ASSISTANT

Full Time Clerical Austin, TX, US

30+ days ago Requisition ID: 1100

COMPANY OVERVIEW

SICE’s main asset is its team. The high professional level of our employees ensures the quality in our services.

With almost 2,500 employees worldwide, SICE promotes human development providing opportunities for the development and improvement through training and participation in multidisciplinary and multicultural groups. Talent, initiative, commitment, and enthusiasm, are common characteristics of the people who build our team.

ADMINISTRATIVE ASSISTANT JOB SUMMARY

We are seeking an administrative professional to assist and support with day-to-day clerical operations such as filing paperwork, managing correspondence, answering phone calls, and maintaining organized records.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintaining accounts payable current balances:
• Verify and enter Purchase Order and Invoices in company’s accounts payable system.
• Verify Job cost allocations
• Interaction with vendors to update account balances, request credits, and/or required paperwork.
• Assist end of month closing procedures, general ledger, and profit / loss reports
• General Office Maintenance:
• Cover reception area during business hours
• Receive and provide general support to visitors
• Exhibits polite and professional communication in person, phone, e-mail, and postal mail.
• Answer and direct phone calls
• Coordinate shipment of supplies
• General office purchases
• Maintain organized inner office procedures
• Submit and reconcile expense reports
• Draft and review outgoing correspondence
• Draft and document Project Submittals and relevant documents.
• Document all incoming and outgoing correspondence.
• Respond to inquiries as required.
• Assist in the preparation of invoices and reports
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.

EDUCATION

• High school diploma or general education degree (GED) required.

PREFERRED SKILLS AND EXPERIENCE

• A minimum of 1-3 years similar of similar Administrative Experience.
• Strong communication and interpersonal skills.
• Experience with Construction or Roadway firms is not required, but a plus.

CONDITIONS OF EMPLOYMENT

• Must pass a pre-employment criminal background check.
• Must pass a pre-employment Drug and Alcohol Test
• Must demonstrate eligibility to work in U.S.

WHY JOIN US? WE HAVE MANY BENEFITS:

• Two weeks of paid time off every calendar year (10 days total). Eligibility to earn +1 day every calendar year after employee’s 3-year anniversary.
• Several paid company holidays throughout the year. (approx. 11-12)
• Training and Growth Opportunities.
• Individual Health Coverage for the employee and for other coverage levels, including spouse, children and family.
• Vision coverage plan,
• Critical Illness coverage plan,
• Accidental Injury coverage plan,
• Hospital Care Indemnity coverage plan,
• Short Term Disability Insurance (SICE Inc. currently offers 100% premium contribution)
• Life and AD&D Insurance (SICE Inc. currently offers 100% premium contribution)

SICE, Inc. is an Equal Opportunity Employer, Drug-Free Work Place