Administrative Office Coordinator - Planning & Permits

City of Alpharetta, GA; Alpharetta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of Alpharetta is seeking an experienced Administrative Office Coordinator to support planning, permitting, zoning, and development initiatives that drive growth and success in Alpharetta. You will handle front-office operations, payroll processes, filing, and internal/external communications.

Under supervision, you will coordinate administrative policies, manage records, and liaise with other departments and external stakeholders, ensuring efficient service to residents, businesses,

Qualifications

• Associate’s degree in business or public administration, political science, communications, or related field.
• Six years of high-level administrative/executive support experience.
• Ability to attend occasional meetings outside the regular schedule.
• Notary Public license or ability to obtain within 6 months of hire.
• Valid driver’s license or ability to obtain within 30 days of hire.

Responsibilities

• Provides administrative and technical support to relieve management staff of routine duties.
• Plans and coordinates administrative support functions and services; reviews methods and procedures for improvements.
• Handles inquiries, screens calls, welcomes visitors, and maintains front office coverage.
• Processes payroll-related documentation and reviews timesheets for accuracy.
• Attends meetings and liaises with other departments and external agencies.
• Coordinates procurement card program and maintains budget line-item codes.
• Maintains complex filing systems including sensitive information.
• Researches and prepares reports and correspondence related to assigned areas.

Skills

Office administration

Budget coordination

Recordkeeping

Public relations

Education

Associate degree in business/public administration

Tools

Office 365

Job description

The City of Alpharetta is seeking an experienced Administrative Office Coordinator to support planning, permitting, zoning, and development initiatives that drive growth and success in Alpharetta. You will handle front-office operations, payroll processes, filing, and internal/external communications.

Under supervision, you will coordinate administrative policies, manage records, and liaise with other departments and external stakeholders, ensuring efficient service to residents, businesses,