Administrative Office Associate II - Auditing Support

State of Maine; Augusta (ME); On-site; USD 37,000 - 53,000; Full time

Benefits offered by this job

Paid holidays

Vacation leave

Health insurance

Dental insurance

Retirement plan

Gym membership reimbursement

Flexible spending accounts

Parental leave

Job summary

The State of Maine, Office of the State Auditor, seeks an Office Associate II to provide comprehensive office and administrative support to the Office of the State Auditor and the Fiscal Administrator of the Unorganized Territory. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities under tight deadlines.

Responsibilities include databases, correspondence, records, Microsoft Office tasks, and delivering professional service to

Qualifications

• Experience in office and administrative support demonstrating competency in modern office practices.
• Ability to use independent decision-making on procedures and actions.
• Strong written and verbal communication skills.

Responsibilities

• Providing administrative support including scheduling meetings and coordinating calendars.
• Preparing and distributing professional documents and correspondence.
• Answering calls, greeting visitors and delivering professional customer service.
• Maintaining electronic forms, spreadsheets, databases, and digital resources.
• Assisting with filing systems and records retention compliance.
• Providing guidance on office procedures and software.
• Printing, assembling, and binding audit-related reports and materials.
• Creating graphics, charts, and maps to communicate information.

Skills

Organizational skills

Attention to detail

Microsoft Office

Communication skills

Tools

Microsoft Office Suite

Job description

The State of Maine, Office of the State Auditor, seeks an Office Associate II to provide comprehensive office and administrative support to the Office of the State Auditor and the Fiscal Administrator of the Unorganized Territory. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities under tight deadlines.

Responsibilities include databases, correspondence, records, Microsoft Office tasks, and delivering professional service to