Administrative Office Associate

Lucille Murray Brown Middle School; Richmond (VA); On-site; USD 48,000 - 74,000; Full time

Job summary

Lucille Murray Brown Middle School in Richmond, VA is seeking an Administrative Office Associate to perform clerical duties, manage calendars, handle inquiries, and support daily office operations. The role emphasizes professionalism, strong communication, and reliable records management.

Qualifications include a high school diploma and at least two years of office experience, with proficiency in Microsoft Word, Excel, Access, PowerPoint and Outlook preferred.

Qualifications

• Requires a high school diploma or equivalent.
• At least two years of office associate experience.
• General knowledge of business office procedures and equipment.
• Proficiency with MS Word, Excel, Access, PowerPoint and Outlook preferred.
• Ability to learn operations quickly and adapt to changing priorities.
• Strong communication, organizational, and public relations skills.
• Ability to handle inquiries and maintain confidentiality.

Responsibilities

• Greets customers in person or by telephone and handles inquiries.
• Maintains logs of calls, correspondence, and action documents.
• Maintains supervisor's calendar and coordinates meetings.
• Formats and types confidential and general correspondence and reports.
• Prepares financial reports and makes travel arrangements.
• Operates a computer to generate materials and file data.
• Maintains records including leave and payroll data.
• Keeps information confidential and protects operations.
• Maintains office supplies and orders as needed.
• Performs other related duties as assigned.

Skills

Public relations

Communication

Organization

Multitasking

Customer service

Education

High school diploma

Tools

Microsoft Word

Excel

Access

PowerPoint

Outlook

Job description

Administrative Office Associate

Richmond City Public Schools Lucille Murray Brown Middle School - Richmond, Virginia Open in Google Maps

Richmond City Public Schools Lucille Murray Brown Middle School - Richmond, Virginia Open in Google Maps

This job is also posted in Richmond City Public Schools

Job Details

Job ID: 5913886

Application Deadline: Posted until filled

Posted: Sep 03, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title: Administrative Office Associate

Grade Level/Terms of Employment: Grade 112.2 (260 Days 12-Month Contract)

FLSA Status: Non-Exempt

Work Location: Lucille M. Brown Middle School

Immediate Supervisor: Building Principal

General Description: The Administrative Office Associate performs clerical work in an office setting, including filing, generating reports and presentations, setting up for meetings, transcribing meeting minutes, and reordering supplies. This role is also critical in establishing a positive environment in the school through interactions with internal and external customers, including vendors, to research and respond to inquiries in a timely manner.

Essential Duties and Responsibilities:

• Greets customers in person or on the telephone; answering or referring inquiries.
• Maintains logs on incoming telephone calls, correspondence and action documents, and follows up on work in progress to ensure timely response or action
• Maintains supervisor’s calendar as requested.
• Formats and types confidential and general correspondence, reports and statistical data.
• Tabulates and prepares reports of financial data and makes travel arrangements.
• Operates a personal computer and related equipment to produce correspondence, reports, charts and other materials using numerous management techniques to enter, edit, print and file data.
• Maintains leave, payroll, personnel and clerical records and reports.
• Maintains customer confidence and protects operations by keeping information confidential.
• Maintains office supplies by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders.
• Keeps equipment operational by following manufacturer’s instructions and procedures.
• Secures information by completing database backups.
• Provides historical reference by using filing and retrieval systems.
• Performs other related duties as assigned.

Qualifications:

• High school diploma or equivalent required.
• At least two years of office associate experience required.
• General knowledge of business office procedures, practices, and equipment required.
• Two years of experience with Microsoft Word, Excel, Access and PowerPoint, as well as all aspects of Outlook preferred.
• Ability to quickly learn operations of the office and other duties as assigned.
• Skilled at mathematical calculations and demonstrates excellence in business English, grammar, spelling, and punctuation.
• Excellent communication, organizational, and public relations skills required.
• Ability to handle customer inquiries, complaints and/or concerns in an efficient, timely and professional manner.
• Ability to establish and maintain effective working relationships with others and be adaptable to changing priorities.
• Ability to organize and handle multiple assignments simultaneously and work effectively with minimal supervision.
• Ability to exercise tact, good judgement and demonstrate initiative in the completion of assignments.

Three reference names and contact information will be required if you progress to the interview stepof the selection process.

Richmond Public Schools will conduct a background investigation, fingerprinting, and tuberculosis screening as a condition of employment.

EOE.

Position Type: Full-Time

Salary: $48,395 to $74,425 Per Year