Administrative Office Assistant — Early Childhood Programs

PACIFIC ASIAN CONSORTIUM IN EMPLOYMENT; Los Angeles (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

401k

Vacation

Sick pay

14 Paid Holidays

Pet Insurance

FSA & Dependent Care

Employee Assistance Program (EAP)

Job summary

PACIFIC ASIAN CONSORTIUM IN EMPLOYMENT (PACE) is seeking an Office Assistant to support Head Start and Early Head Start programs in the Los Angeles metro area. You will enter data into ChildPlus, manage files, and assist in health, nutrition, and education-related tasks.

The role requires at least 3 years of clerical experience, strong English reading/writing, and ability to work with diverse populations. Bilingual Spanish is preferred; regular hours with occasional evenings/Saturdays for

Qualifications

• 3+ years of paid general clerical experience.
• Proficient with Word, Excel, Access or similar databases.
• Able to follow written and verbal instructions.
• Ability to work with diverse populations and meet schedules.
• Bilingual in Spanish preferred.

Responsibilities

• Enter program information into Child Plus database (Education, ASQ’s, IDP’s goals, events for Center Based Home Visits and Parent Conferences, Health Requirements, Nutrition, Attendance).
• Upload attachments to events in ChildPlus system.
• Maintain child files and admission paperwork, upload documents to ChildPlus.
• Maintain accessible HS/EHS forms and posters.
• Assist with office equipment & supplies inventory (on-site and storage).
• Assist in Height and Weight measurements if needed.
• Prepare letters and documents for parents about HS/EHS.
• Receive/sort mail and deliveries; route calls to appropriate manager.

Skills

Admin skills

Bilingual Spanish

English literacy

Multi-tasking

Education

High School / GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

ChildPlus Database

Job description

PACIFIC ASIAN CONSORTIUM IN EMPLOYMENT (PACE) is seeking an Office Assistant to support Head Start and Early Head Start programs in the Los Angeles metro area. You will enter data into ChildPlus, manage files, and assist in health, nutrition, and education-related tasks.

The role requires at least 3 years of clerical experience, strong English reading/writing, and ability to work with diverse populations. Bilingual Spanish is preferred; regular hours with occasional evenings/Saturdays for