Administrative Assistant

Ultimate Staffing; California; On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Parking

Job summary

Ultimate Staffing is sourcing an Administrative Assistant for Head Start Health Services in Culver City, CA. The in-office, temp 6-month position focuses on parent and clinic follow-ups for children's health records.

The role involves documenting outreach in ChildPlus, coordinating with the Health Assistant, and contacting parents/clinics to obtain records while providing health education. Bilingual English/Spanish is preferred. Parking is provided.

Qualifications

• Customer service or outreach experience preferred.
• Experience working with families or in an office setting preferred.
• Bilingual in English & Spanish is required or highly preferred.

Responsibilities

• Assist with follow-up efforts for children with missing or expired health and oral health exams.
• Document all outreach and communication in ChildPlus and share documentation with the Health Assistant for entry into the child’s profile.
• Contact parents and clinics by phone, email, fax, or message to obtain required records and provide health education on importance of completing requirements.

Skills

Customer service

Outreach experience

Experience working with families

Bilingual English/Spanish

ChildPlus (office software)

Tools

ChildPlus

Job description

Non-profit organization, founded by two young mothers 40 years ago, that is dedicated to providing high-quality early childhood care and education to thousands of children and families in Los Angeles every day through child-care services, research, and advocacy.

Location: Culver City (90056)

Remote or In Office: In Office

Hours: M-F 8am-4:30pm

Parking Details: Parking is provided

Job Title: Administrative Assistant, Head Start Health Services

Job Description: Assist with parent and clinic follow-ups for children's not-up-to-date health and oral health records.

Duties

• Assist with follow-up efforts for children with missing or expired health and oral health exams.
• Document all outreach and communication in ChildPlus and share any received documentation with the assigned Health Assistant for entry into the child's profile.
• Contact parents and clinics by phone, email, fax, or message to obtain required records and will offer parents health education on the importance of completing any outstanding requirements.

Requirements

• Customer service or outreach experience (preferred).
• Experience working with families or in an office setting (preferred).
• Bilingual in English & Spanish

Duration: Temp: 6 months

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.