Administrative Office Assistant / Data Entry

University of Florida; Gainesville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

The University of Florida in Gainesville invites applications for an Administrative Assistant I to support daily operations in AIIRI. You will handle fiscal processing, travel bookings and reimbursements, manage emails and website inquiries, and coordinate space and calendar needs for lecture and conference rooms.

Qualifications include a high school diploma or equivalent with at least one year of related experience, strong MS Office skills, and familiarity with PeopleSoft or UF financial

Qualifications

• High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
• Preferred: Experience with UF financial systems and PeopleSoft.
• Strong knowledge of MS-Office (Word, Excel, PowerPoint).
• Strong communication skills both written and oral.

Responsibilities

• Process fiscal tasks and daily administrative duties.
• Coordinate travel bookings and reimbursements.
• Manage AIIRI email and inquiries from website form.
• Handle supply inventory and office ordering; maintain filing systems.
• Greet and guide visitors; manage space and calendars for rooms.
• Assist in event coordination (catering, newsletters, ads).
• Support other special projects for AIIRI Admin Assistant III or Director.

Skills

MS Office

Communication skills

Office administration

Vendor coordination

Education

High school diploma or equivalent

Tools

PeopleSoft

UF financial systems

Job description

Classification Title: Administrative Assistant I

Classification Minimum Requirements: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Job Description: Daily operations support through: fiscal processing, assist with director and assistant director travel booking and processing reimbursement, manage AIIRI email and inquiries made through website form, phone, supply inventory and ordering, maintain office filing systems, interacting with vendors and or service providers for space or service contracts, space maintenance, greeting/guiding visitors to the space, lecture room and conference room calendar management.

Assist in event coordination. From space reservations, catering coordination, drafting and assist in editing email, newsletters, and event advertisements, guest travel scheduling/booking, and processing reimbursements.

Other special projects as needed by AIIRI Administrative Assistant III or AIIRI Director.

Expected Salary: Commensurate with Education and Experience.

Required Qualifications: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Preferred: Preferred Experience with UF financial systems and PeopleSoft.

Strong knowledge of MS-Office, particularly Word, Excel, and Power Point.

Strong communication skills both written and oral.

Able to build strong working relationships with others.

This is not a remote position and is located on the University of Florida main campus in Gainesville, FL.

Health Assessment Required: No