Administrative Manager RESEARCH NEUROLOGY JS

Brigham and Women's Hospital, Inc.; Boston (MA); On-site; USD 71,000 - 103,000; Full time

Benefits offered by this job

Comprehensive benefits

Career advancement opportunities

Job summary

Brigham and Women's Hospital, Inc. is seeking an experienced administrator to manage daily operations of administrative services, ensuring smooth workflows across departments.

You will oversee scheduling, correspondence, office logistics, and staff coordination, while ensuring compliance with hospital policies. The ideal candidate holds a Bachelor's in Business or Healthcare Administration, has 5-7 years in admin management (supervisory experience 2-3 years), and strong organizational,

Qualifications

• Bachelor's degrees in Business Administration, Healthcare Administration, or related field are required.
• Experience in administrative management or office administration, ideally in a healthcare setting, with 5-7 years required and 2-3 years of supervisory experience.

Responsibilities

• Manages daily administrative operations, including scheduling, correspondence, and office logistics.
• Coordinates with department heads to align administrative support with needs.
• Monitors and improves office workflows to increase efficiency.
• Ensures compliance with hospital policies and regulatory requirements.
• Supervises and trains administrative staff and manages performance.
• Oversees budgeting for office supplies and resources.
• Prepares reports, presentations, and documentation for senior leadership.
• Acts as liaison between administrative team and hospital leadership.

Skills

Organizational skills

Time management

Communication skills

Leadership/ supervision

Office software proficiency

Education

Bachelor's degree in Business Administration or Healthcare Administration or related field

Tools

Microsoft Office

Job description

Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary Summary

Responsible for managing the daily operations of administrative services within the organization, ensuring smooth and efficient workflows. This role oversees office functions, staff coordination, and provides administrative support to various departments, working to enhance administrative processes, ensure compliance with organizational policies, and support overall operational goals. Does this position require Patient Care? No

Essential Functions

• Manages daily administrative operations, including scheduling, correspondence, and office logistics.
• Coordinates with department heads to ensure that administrative support is aligned with departmental needs.
• Monitors and improves office workflows and processes to increase efficiency.
• Ensures compliance with hospital policies, procedures, and regulatory requirements.
• Supervises and trains administrative staff, managing performance and providing development opportunities.
• Oversees budgeting for office supplies and administrative resources, ensuring cost-effective management.
• Assists in preparing reports, presentations, and documentation for senior leadership.
• Acts as a liaison between the administrative team and hospital leadership to facilitate communication.

Education

Bachelor's Degree Business Administration required or Bachelor's Degree Healthcare Administration required or Bachelor's Degree Related Field of Study required

Experience

Experience in administrative management or office administration, preferably in a healthcare setting 5-7 years required and Experience in a supervisory or leadership role 2-3 years required

Knowledge, Skills and Abilities

• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software and administrative technologies.
• Ability to manage multiple tasks and prioritize in a fast-paced environment.
• Experience in managing and mentoring a team.

Additional Job Details (if applicable)

• Preferred -Bachelor's degree in business administration, finance, life sciences, or a related field is required. Master's degree in business administration, finance, life sciences or a related field is preferred.
• -3-5 years of progressively responsible administrative, financial, or research administration experience, including direct experience with sponsored research funding.
• -Preferred prior experience in an academic medical center, teaching hospital, or research university; demonstrated supervisory experience; hands-on experience with NIH pre- and post-award administration.

Location and Hours

Remote Type: Onsite

Work Location: 77 Avenue Louis Pasteur

Scheduled Weekly Hours: 40

Employee Type: Regular

Work Shift: Day (United States of America)

Pay

Pay Range $70,990.40 - $103,230.40/Annual Grade 7

Benefits

• In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Mission & Culture

Combat disease. Hold a hand. Help people. Impact the world. Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.