Practice Assistant II

Brigham and Women's Hospital, Inc.; Boston (MA); Hybrid; USD 25,000 - 34,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403b retirement plan

Tuition reimbursement

MBTA pass

Job summary

Brigham and Women's Hospital, Inc. in Boston, MA seeks a health-system administrator to provide clinical care coordination in the Neurology division. You will handle medication prior authorizations, calendar management, and patient records within EPIC, while delivering confidential support in a busy clinical setting.

The role demands strong communication, HIPAA compliance, and the ability to multitask effectively. Hybrid onsite work is available at 60 Fenwood Road with standard daytime hours.

Qualifications

• High school diploma or GED required with 2+ years of relevant work experience.
• Experience with medication prior authorizations and office operations preferred.
• Ability to interpret medical information and maintain HIPAA compliance.

Responsibilities

• Manage Epic in-basket messages and calls, set up tests and appointments.
• Confirm, reschedule, and fill provider schedules with acuity in mind.
• Handle patient communications, maintain medical records, and review test results.
• Process medication refills and prior authorizations; ensure timely documentation.

Skills

Prior authorizations

Office systems

Phone handling

Data entry

HIPAA compliance

Education

High school diploma

Post-secondary training

Tools

EPIC

Excel

Word

Job description

Site

Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Working with the assigned Division clinicians in the Department of Neurology (DON), the incumbent provides clinical care coordination for the Division and does medication prior authorizations. Requires ability to manage patient information confidentially and in compliance with all Hospital requirements. Must have the ability to manage confidential and sensitive matters with discretion and tact and must have a good sense of urgency in order to prioritize the demands of a large and very busy clinical division.

Qualifications

• Minimum of a high school diploma or GED.


• A minimum of two years of applicable work experience is required.


• Some additional training in office systems or other post-high school education is preferred.


• Knowledge of performing medication prior authorizations, practice operations, and standards.


• Understanding of procedures including filing, copying, scanning, printing, and faxing.


• Ability to use phone system (answer and screen calls, put on hold), handle more complex calls, and give more detailed information.


• Ability to interpret information as appropriate, answer more complex questions in the most professional manner, and communicate in a professional, courteous, clear, and concise manner.


• Ability to manage work processes in a neat and orderly way and to sort and alphabetize.


• Ability to manage multiple tasks effectively, follow established protocols, and work within systems.


• Ability to correspond and communicate with others clearly and effectively in writing (via e-mail, memo, or interoffice note) and to take complete and accurate messages.


• May respond directly on behalf of manager/provider without direction or instruction.


• Ability to type and enter data effectively and at a more advanced level.


• Intermediate level computer skills including the ability to use word processing, spreadsheet, database, and presentation applications.


• Intermediate understanding and use of medical terminology.


• Intermediate comprehension of billing and fiscal information.


• Knowledgeable and compliant with all hospital, State, and Federal requirements (where applicable to job performance), including policy and procedures with The Joint Commission and HIPAA.

Responsibilities

• Manages Epic in-basket messages and telephone calls, including setting up appointments and any tests for office and outpatient consultations.


• Confirm patient appointments, reschedule appointments, and ensure the provider's schedules are filled.


• Has a complete understanding of the appointment (EPIC).


• Must be able to schedule, cancel, bump, link, and re-schedule appointments based on acuity, urgency, and evolving priority of patient and physician needs.


• Assumes responsibility for each telephone message, determining the nature and urgency of the call, relaying the message to physicians or designate, and following through quickly, efficiently, and appropriately.


• Positive interactions with patients are critical, as the individual in this position is not only representing the physicians but the department.


• Must maintain and manage patient medical records.


• Must review charts before patient appointments checking for test results or reports.


• Assumes responsibility for obtaining diagnostic reports such as laboratory and radiology results as well as operative notes.


• Follows up and obtains all missing and outstanding reports and assures timely disposition with full documentation.


• Handles medication refills and medication prior authorization for patients.


• Reviews various forms received, fills them, routes them to the right provider, and closes the loop on them.


• Requires the ability to work as a team member in the Division.


• Perform duties under moderate supervision with intermediate to advanced proficiency in administrative skills.


• Provide cross-coverage as needed.


• Assist with special projects as directed.


• Follow HIPAA guidelines for the management of patient privacy and confidentiality.


• Other duties, as assigned.

Job Details (if applicable)

• Department: BWH Neurology


• Schedule: Monday - Friday | 8:30am-5pm | Onsite | Hybrid


• Remote Type: Hybrid Work Location 60 Fenwood Road


• Scheduled Weekly Hours: 40


• Employee Type: Regular Work Shift Day (United States of America)


• Pay Range: $17.71 - $24.94/Hourly


• Grade: 3

Benefits

• Medical


• Dental


• Vision


• 403b retirement plan


• tuition reimbursement


• discounted MBTA pass & more!

EEO Statement

EEO Statement: 2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.

We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Company Culture

Combat disease. Hold a hand. Help people. Impact the world. Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system— we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.