Administrative Manager RESEARCH NEUROLOGY JS

Partner's Healthcare; Boston (MA); On-site; USD 71,000 - 103,000; Full time

Job summary

Mass General Brigham is seeking an experienced Administrative Services Manager to oversee the daily operations of administrative services across the organization. The role focuses on coordinating staff, improving workflows, and ensuring compliance with hospital policies to support strategic goals.

You will supervise administrative staff, manage budgeting for office resources, and assist in preparing reports for senior leadership while acting as a liaison to hospital leadership.

Qualifications

• Bachelor's degree required in business, healthcare administration, or related field.
• 5-7 years of experience in administrative management, preferably in healthcare.
• 2-3 years in a supervisory or leadership role.
• Experience mentoring a team is a plus.
• Master's degree preferred in business administration or related field.

Responsibilities

• Manages daily administrative operations, including scheduling, correspondence, and office logistics.
• Coordinates with department heads to align administrative support with department needs.
• Monitors and improves office workflows to increase efficiency.
• Ensures compliance with hospital policies, procedures, and regulatory requirements.
• Supervises and trains administrative staff, managing performance and development.
• Oversees budgeting for office supplies and administrative resources.
• Assists in preparing reports, presentations, and documentation for senior leadership.
• Acts as liaison between the administrative team and hospital leadership.

Skills

Organization

Communication

Office software

Multitasking

Team mentoring

Education

Bachelor's Degree in Business Administration / Healthcare Administration

Tools

Microsoft Office

HRIS systems

Job description

Site: The Brigham and Women's Hospital, Inc.Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary Responsible for managing the daily operations of administrative services within the organization, ensuring smooth and efficient workflows. This role oversees office functions, staff coordination, and provides administrative support to various departments, working to enhance administrative processes, ensure compliance with organizational policies, and support overall operational goals.

Does this position require Patient Care?

No

Essential Functions

• Manages daily administrative operations, including scheduling, correspondence, and office logistics.
• Coordinates with department heads to ensure that administrative support is aligned with departmental needs.
• Monitors and improves office workflows and processes to increase efficiency.
• Ensures compliance with hospital policies, procedures, and regulatory requirements.
• Supervises and trains administrative staff, managing performance and providing development opportunities.
• Oversees budgeting for office supplies and administrative resources, ensuring cost-effective management.
• Assists in preparing reports, presentations, and documentation for senior leadership.
• Acts as a liaison between the administrative team and hospital leadership to facilitate communication.

Qualifications

• Education Bachelor's Degree Business Administration required or Bachelor's Degree Healthcare Administration required or Bachelor's Degree Related Field of Study required

Experience

• Experience in administrative management or office administration, preferably in a healthcare setting 5-7 years required
• Experience in a supervisory or leadership role 2-3 years required

Knowledge, Skills and Abilities

• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software and administrative technologies.
• Ability to manage multiple tasks and prioritize in a fast-paced environment.
• Experience in managing and mentoring a team.

Additional Job Details (if applicable)

• Preferred-Bachelor's degree in business administration, finance, life sciences, or a related field is required.
• Master's degree in business administration, finance, life sciences or a related field is preferred.
• 3-5 years of progressively responsible administrative, financial, or research administration experience, including direct experience with sponsored research funding.
• Preferred prior experience in an academic medical center, teaching hospital, or research university; demonstrated supervisory experience; hands-on experience with NIH pre- and post-award administration.

Remote Type Onsite

Work Location 77 Avenue Louis Pasteur

Scheduled Weekly Hours 40

Employee Type Regular

Work Shift Day (United States of America)

Pay Range $70,990.40 - $103,230.40/AnnualGrade 7

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package.

In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement: 2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.