Administrative Assistant II Research Neurology JS

Brigham and Women's Hospital, Inc.; Boston (MA); On-site; USD 2,562,000 - 3,662,000; Full time

Job summary

Brigham and Women's Hospital, Inc. in Boston seeks an intermediate Administrative Assistant to provide routine support to a department, manage calendars, coordinate travel, prepare reports and minutes, and handle correspondence.

The role requires moderate supervision and strong MS Office skills. The position is onsite at 77 Avenue Louis Pasteur, offers 40 hours weekly, and pays $18.58–$26.58 per hour with competitive benefits; preferred candidates have 2–3 years of experience and familiarity

Qualifications

• High School Diploma or Equivalent required; BA/BS preferred.
• 2–3 years of administrative or secretarial experience.
• Proficiency with office procedures and equipment (filing, copying, scanning, printing, faxing).
• Proficient in MS Office; ability to proofread and edit documents.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• May perform transcription and proofreading; edit literature.

Skills

Administrative support

Communication

Time management

Interpersonal skills

Education

High School Diploma or Equivalent

Bachelor’s degree preferred

Tools

MS Office

Telephone system

Job description

Site: The Brigham and Women's Hospital, Inc.Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.Job SummarySummarySpecializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.Does this position require Patient Care?NoEssential Functions-Prepare reports, meeting minutes and correspondence.-Create and edit documents, spreadsheets and presentations.-Manage schedules, arrange appointments and itineraries.-Coordinate meetings, travel, conference calls, and complete expense reports.-Answer and transfer phone calls.-May perform transcription and proofread and edit literature, prepare applications for department.-Remain knowledgeable of business unit policies.-May make contacts of a sensitive, complex, and confidential nature.-Completes routine tasks under moderate supervision.QualificationsEducationHigh School Diploma or Equivalent required or Trade/Technical/Vocational Diploma Related Field of Study preferredExperienceAdministrative Assistant or Secretarial Experience 2-3 years requiredKnowledge, Skills and Abilities- Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.- Proficiency in MS Office.- Ability to proofread and edit written documents.- Ability to use phone system.- Managing one's own time and the time of others.- Strong verbal & written communication skills.- Strong interpersonal, written and oral skills.- Ability to use standard office equipment.- Familiarity with medical terminology.Additional Job Details (if applicable)Preferred:-Bachelor of Arts or Bachelor of Science is preferred.-Coursework in the life sciences is preferred.-2 years of administrative experience.-Prior experience in an academic research laboratory, teaching hospital, or university setting.-Exposure to NIH or other federal grant submission processes.-Experience supporting international trainees or visiting scientists.Remote TypeOnsiteWork Location77 Avenue Louis PasteurScheduled Weekly Hours40Employee TypeRegularWork ShiftDay (United States of America)Pay Range$18.58 - $26.58/HourlyGrade3At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.EEO Statement:2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.Mass General Brigham Competency FrameworkAt Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.