Administrative Manager, Markus Gardens

Acmh; Hempfield Township (Westmoreland County); On-site; USD 54,000 - 66,000; Full time

Job summary

ACMH seeks an Administrative Manager for Markus Gardens in Queens, Jamaica, to provide administrative and fiscal support. The role reports to the Program Director and involves handling rents, ledgers, scheduling, and monthly reporting.

The position requires a high school diploma and two years of progressively responsible secretarial experience, with standard Monday–Friday hours and a focus on office management and clerical duties.

Qualifications

• High school diploma and two years progressively responsible secretarial experience.

Responsibilities

• Collect rents and fees; maintain client finance ledgers and pay client allowances.
• Assist director in arranging building maintenance and repairs.
• Maintain petty cash account and assist with staff scheduling.
• Review annual income adjustments and leases/sub-leases.
• Track move-ins/outs, transfers and renewals in the Property Management System.
• Prepare monthly reports, records, client attendance and billing.
• Handle bookkeeping functions and conduct program banking.
• Receive and distribute mail/deliveries; manage office supplies and equipment.

Skills

Administrative support

Secretarial experience

Staff scheduling

Financial record-keeping

Education

High school diploma

Tools

Real Page

Job description

Description

Position: Administrative Manager, Markus Gardens

Reports to: Program Director

Function: Provides administrative and fiscal support.

Location: Queens (Jamaica)

Schedule: Mondays through Fridays (9:00am-5:00pm)

Tasks

• Collects rents & fees, maintains client finance ledgers and pays client allowances.
• Assists director in arranging for building maintenance/repair.
• Maintains petty cash account.
• Assists Director with staff scheduling.
• Responsible for reviewing annual income adjustments and leases/sub leases.
• Track move-ins/outs, transfers and renewals on the Property Management System (Real Page)
• Responsible for monthly reports, records, and client attendance and billing.
• Handles certain bookkeeping functions.
• Conducts program banking.
• Receives and distributes mail/deliveries.
• General office management including maintenance of equipment, inventory and procurement of office supplies.
• Attends training as requested by supervisory staff.
• Duties as assigned by supervisor.

Requirements

High school diploma and two years progressively responsible secretarial experience.

Salary: $59,645 plus generous benefits

ACMH is committed to the mental and physical wellbeing of vulnerable New Yorkers and is a leader in the provision of outreach and engagement, care management, rehabilitation, crisis support, and supportive housing. ACMH is committed to becoming an anti-racist organization and seeks to promote actionable change to create an intentional culture of equity at individual, interpersonal and institutional levels.

For more information, visit our website: www.acmhnyc.org

ACMH is an equal opportunity employer and does not discriminate in employment decisions based on race, color, creed, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, mental or physical disability, marital status, veteran status or citizenship status.