Administrative Manager: Contracts, Grants & Data Ops

TAAD LLP; Diamond Bar (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

Pacific Health Group is seeking an Administrative Manager to oversee Contracting/Grants/RFP administration and Data Administration, with supervisory responsibilities over administrative staff. You will establish workflows, monitor deadlines, ensure quality standards, and escalate barriers to Directors. Collaboration across departments is essential.

The role emphasizes strong organizational leadership, independent judgment, attention to detail, and accountability in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Healthcare Administration, Public Administration, Management, or related field preferred.
• Minimum of 35 years of progressively responsible experience in administration, operations, contracting, data administration, or related field.
• Previous supervisory or management experience strongly preferred.
• Experience supervising administrative or data-support personnel preferred.
• Experience coordinating contracts, grants, government RFPs, RFQs, or similar proposal processes preferred.
• Experience managing multiple priorities, deadlines, and stakeholders simultaneously.
• Healthcare, managed care, behavioral health, community health, or similar industry experience preferred.

Responsibilities

• Oversee administrative processes related to contracting, grants, RFPs/RFQs and similar opportunities.
• Maintain centralized tracking of active contracts, renewals, expirations, deadlines, deliverables and required documentation.
• Develop calendars and tracking systems for critical deadlines.
• Coordinate with internal departments to obtain information and documentation for submissions.
• Oversee assembly, formatting, and preparation of proposals and supporting materials.
• Track contract execution, amendments, renewals, expirations, and related admin requirements.
• Ensure documentation is maintained and readily accessible.
• Escalate significant risks, missed deadlines, or unresolved issues to leadership.
• Develop standardized processes and checklists to improve accuracy and submission readiness.
• Provide supervision and oversight of Data Administration personnel and develop data-quality controls.
• Coordinate with Operations/QA/Finance/HR on overlapping data responsibilities.
• Support development and maintenance of reports, dashboards, trackers, and tools.

Skills

Organizational leadership

Attention to detail

Project coordination

Communication skills

Independent judgment

Follow-through

Time management

Cross-functional collaboration

Education

Bachelor's degree in Business/Healthcare/Public Administration or related field

Tools

Contract/Grants/RFP tracking systems

Job description

Pacific Health Group is seeking an Administrative Manager to oversee Contracting/Grants/RFP administration and Data Administration, with supervisory responsibilities over administrative staff. You will establish workflows, monitor deadlines, ensure quality standards, and escalate barriers to Directors. Collaboration across departments is essential.

The role emphasizes strong organizational leadership, independent judgment, attention to detail, and accountability in a fast-paced environment.