Administrative Manager - Computer Science

The University at Albany, State University of New York; City of Albany (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

The University at Albany, State University of New York, invites applications for an Administrative Manager in the Department of Computer Science within CNSE. The role provides operational leadership, overseeing fiscal, personnel, academic, and administrative functions to support faculty, staff, students, and department initiatives.

Reporting to the Department Chair, the incumbent manages budgets, hiring, payroll, graduate affairs, and curriculum coordination, while coordinating with central

Qualifications

• Bachelor's degree from an accredited institution.
• 2 years of progressively responsible admin or business management experience.
• Experience in higher education or similarly complex organization preferred.
• Ability to interpret and apply university policies and maintain confidentiality.

Responsibilities

• Oversee departmental fiscal and business administration.
• Coordinate budgets, start-up accounts, and funding sources.
• Prepare financial reports and ensure compliance with policies.
• Coordinate employment actions from recruitment to onboarding.
• Manage graduate assistant appointments and payroll actions.
• Support academic program administration and curriculum processes.
• Lead department operations and liaise with central offices.
• Supervise Administrative Assistant 1, Student Assistants, and Federal Work Study.
• Drive process improvements for efficiency.

Skills

Budgeting

Financial reporting

Policy interpretation

Project management

Communication skills

Collaboration

Confidentiality

Education

Bachelor's degree

Tools

HRTS

Oracle

Banner

PeopleSoft

Job description

Location: Albany, NY Category: Professional Job Type: Full-time Posted On: Tue Aug 4 2026 Job Description:

The Department of Computer Science, within the College of Nanotechnology, Science, and Engineering (CNSE), offers undergraduate and graduate degree programs supporting the University's mission in teaching, research, and service. The department administers complex academic programs, externally funded research activities, faculty affairs, graduate education, and student services while collaborating with numerous University administrative offices. The Administrative Manager plays a critical role in ensuring the effective operation of the department by overseeing fiscal, personnel, academic, and administrative functions.

The Administrative Manager provides comprehensive operational leadership and administrative management for the Department of Computer Science. Reporting to the Department Chair, the incumbent independently manages the department's fiscal operations, personnel administration, academic support functions, and day-to-day business operations. The position serves as the department's primary liaison with central administrative offices and provides leadership in developing efficient administrative processes that support faculty, staff, students, and departmental initiatives.

The position exercises independent judgment in interpreting University policies, resolving administrative issues, coordinating multiple priorities, and ensuring compliance with University, SUNY, and Research Foundation policies and procedures.

Primary Responsibilities:

• Fiscal and Business Administration
  • Coordinates and monitors departmental operating budgets, faculty start-up accounts, and other assigned funding sources.
  • Analyzes expenditures and prepares financial reports and budget summaries for the Department Chair.
  • Reviews financial transactions for compliance with University, SUNY, Research Foundation, and sponsor policies.
  • Coordinates with CNSE Finance on fiscal issues, ensure appropriate use of departmental resources, and maintain accurate financial records.
  • Recommends process improvements to strengthen fiscal controls and administrative processes.
• Personnel Administration
  • Processes and coordinates employment actions for faculty, staff, graduate assistant, adjunct, and students, from recruitment through appointment and onboarding.
  • Coordinates graduate assistant appointments, tuition awards, payroll actions, and student employment activities.
  • Monitors faculty personnel actions, including tenure, promotion, continuing appointment, and renewal timelines.
  • Coordinates personnel transactions with Human Resources, Academic Affairs, Payroll, ISSS, and other administrative offices.
  • Coordinates with the Office of International Student and Scholar Services (ISSS) on international graduate students, visiting scholars, and international employees.
  • Apply University personnel policies and procedures while advising department leadership on administrative requirements.
• Academic Program Administration
  • Manages administrative operations supporting undergraduate and graduate academic programs.
  • Coordinates faculty recruitment activities, search committee support, onboarding, and orientation of new faculty and staff.
  • Coordinates graduate admissions processes and departmental communications with applicants.
  • Coordinates teaching assistant, grader, and instructional support assignments.
  • Coordinates departmental curriculum proposals and academic program documentation submitted to University governance processes.
  • Coordinates ABET accreditation support.
  • Assists in planning departmental events and initiatives.
• Department Operations and Administrative Leadership
  • Serves as the primary liaison between the department and University administrative offices, including Finance, Human Resources, Academic Affairs, Graduate Education, ISSS, Communications, and Facilities.
  • Coordinates departmental communications, website updates, and public-facing information with CNSE Communications.
  • Assists with space planning, facilities coordination, equipment inventories, and other operational initiatives.
  • Evaluates departmental administrative procedures and recommends operational improvements that enhance service delivery and efficiency.
• Lead and manage direct reports/team providing guidance, support, and performance feedback to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's mission. Lead employees for maximum performance and dedication, fostering a positive and productive work environment. Complete performance management feedback and goals timely and per requirements, offering constructive feedback and developing improvement plans.
• Other reasonable duties as assigned

Functional and Supervisory Relationships:

• Reports to: Department Chair
• Supervises the following positions:
  • Administrative Assistant 1
  • Student Assistants
  • Federal Work Study students

Job Requirements:

• Demonstrate knowledge of higher education administrative operations.
• Knowledge of budgeting, financial reporting, and fiscal management principles.
• Ability to interpret and apply University, SUNY, and Research Foundation policies.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple complex priorities independently and adjust priorities.
• Ability to exercise sound judgment and maintain confidentiality.
• Strong interpersonal skills and ability to collaborate with faculty, staff, students, and external stakeholders.
• Proficiency with Microsoft Office (e.g., Word, Excel, Outlook).
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.

Minimum Qualifications:

• Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• 2 years of progressively responsible administrative or business management experience, preferably in a higher education, governmental, or similarly complex organization.

Preferred Qualifications:

• 5 + years of progressively responsible administrative management experience.
• Master's degree in Business Administration, Public Administration, Higher Education Administration, or a related field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Experience with fiscal management, budgeting, and financial reporting.
• Experience with personnel administration, including hiring, payroll, and employment transactions.
• Experience supporting academic operations in higher education.
• Experience interpreting and applying SUNY, Research Foundation, or other higher education policies and procedures.
• Experience supervising administrative staff.
• Experience working with enterprise systems such as HRTS, Oracle, Banner, PeopleSoft, or similar administrative systems.

Working Environment:

• Typical office environment

Additional Information:

Professional Rank and Salary Grade: Senior Staff Assistant, SL3, $57,151.

Special Note:

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to New York Labor Law §194-a, the University will not seek, request, or rely upon an applicant's wage or salary history in determining whether to interview, hire, or establish compensation for an applicant. Applicants are not required to provide wage or salary history information as a condition of employment consideration. Salary history may only be verified in the limited circumstances permitted by law.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER