Administrative Manager - Computer Science

University at Albany, SUNY; City of Albany (NY); On-site; USD 51,000 - 63,000; Full time

Job summary

The University at Albany, SUNY, located in Albany, NY, is seeking an Administrative Manager for the Department of Computer Science. Reporting to the Department Chair, you will independently manage fiscal operations, personnel administration, academic support, and day-to-day business operations.

You will liaise with central offices and lead improvements in administrative processes. The role emphasizes budgeting, reporting, compliance with university policies, and leadership over administrative

Qualifications

• Bachelor's degree from an accredited institution.
• 2 years of progressively responsible administrative or business management experience.
• Excellent written and verbal communication skills.
• Ability to interpret and apply University policies and procedures.
• Experience with budgeting, financial reporting, and fiscal management.

Responsibilities

• Oversee departmental operating budgets, start-up accounts, and funding sources.
• Analyze expenditures and prepare financial reports and budget summaries.
• Ensure compliance with University, SUNY, and sponsor policies.
• Coordinate personnel actions for faculty, staff, and students.
• Manage academic program administration and admissions coordination.
• Lead administrative operations and supervise staff and student workers.
• Develop efficient administrative processes and lead change where needed.

Skills

Budgeting

Financial reporting

Fiscal management

Communication

Project coordination

Office suite

Education

Bachelor's degree

Master's preferred

Tools

HRTS

Oracle

Banner

PeopleSoft

Job description

About University at Albany

The University atAlbany is a Carnegie-classified Research 1 institution drivenby academic excellence, pioneering research and scientificdiscovery, and service to community. UAlbany's world-class faculty experts and approximately 17,500 students arecreating new knowledge in fields such as artificial intelligence,semiconductor engineering, atmospheric and environmental sciences,cybersecurity, public health, public administration and socialwelfare while deepening our understanding of our world throughscholarship and creative activity in the social sciences andhumanities. As one of the most diverse public research institutionsin the nation, the University is a national leader in publicengagement, educational equity and social mobility. For over 180years, UAlbany has molded bright, curious and engaged students andlaunched them toward success.

Located in Albany, New York, New York State's capital, theUniversity is convenient to Boston, New York City, and theAdirondacks.

Job Description

The Department of Computer Science, within the College ofNanotechnology, Science, and Engineering (CNSE), offersundergraduate and graduate degree programs supporting theUniversity's mission in teaching, research, and service. Thedepartment administers complex academic programs, externally fundedresearch activities, faculty affairs, graduate education, andstudent services while collaborating with numerous Universityadministrative offices. The Administrative Manager plays a criticalrole in ensuring the effective operation of the department byoverseeing fiscal, personnel, academic, and administrativefunctions.

The Administrative Manager provides comprehensive operationalleadership and administrative management for the Department ofComputer Science. Reporting to the Department Chair, the incumbentindependently manages the department's fiscal operations, personneladministration, academic support functions, and day-to-day businessoperations. The position serves as the department's primary liaisonwith central administrative offices and provides leadership indeveloping efficient administrative processes that support faculty,staff, students, and departmental initiatives.

The position exercises independent judgment in interpretingUniversity policies, resolving administrative issues, coordinatingmultiple priorities, and ensuring compliance with University, SUNY,and Research Foundation policies and procedures.

Primary Responsibilities

• Fiscal and Business Administration
  • Coordinates and monitors departmental operating budgets,faculty start-up accounts, and other assigned funding sources.
  • Analyzes expenditures and prepares financial reports and budgetsummaries for the Department Chair.
  • Reviews financial transactions for compliance with University,SUNY, Research Foundation, and sponsor policies.
  • Coordinates with CNSE Finance on fiscal issues, ensureappropriate use of departmental resources, and maintain accuratefinancial records.
  • Recommends process improvements to strengthen fiscal controlsand administrative processes.
• Personnel Administration
  • Processes and coordinates employment actions for faculty,staff, graduate assistant, adjunct, and students, from recruitmentthrough appointment and onboarding.
  • Coordinates graduate assistant appointments, tuition awards,payroll actions, and student employment activities.
  • Monitors faculty personnel actions, including tenure,promotion, continuing appointment, and renewal timelines.
  • Coordinates personnel transactions with Human Resources,Academic Affairs, Payroll, ISSS, and other administrativeoffices.
  • Coordinates with the Office of International Student andScholar Services (ISSS) on international graduate students,visiting scholars, and international employees.
  • Apply University personnel policies and procedures whileadvising department leadership on administrative requirements.
• Academic Program Administration
  • Manages administrative operations supporting undergraduate andgraduate academic programs.
  • Coordinates faculty recruitment activities, search committee support, onboarding, and orientation of new faculty and staff.
  • Coordinates graduate admissions processes and departmentalcommunications with applicants.
  • Coordinates teaching assistant, grader, and instructionalsupport assignments.
  • Coordinates departmental curriculum proposals and academicprogram documentation submitted to University governanceprocesses.
  • Coordinates ABET accreditation support.
  • Assists in planning departmental events and initiatives.
• Department Operations and Administrative Leadership
  • Serves as the primary liaison between the department andUniversity administrative offices, including Finance, HumanResources, Academic Affairs, Graduate Education, ISSS,Communications, and Facilities.
  • Coordinates departmental communications, website updates, andpublic-facing information with CNSE Communications.
  • Assists with space planning, facilities coordination, equipmentinventories, and other operational initiatives.
  • Evaluates departmental administrative procedures and recommendsoperational improvements that enhance service delivery andefficiency.
• Lead and manage direct reports/team providing guidance,support, and performance feedback to assure goals, programs,activities, and personnel practices are consistent with andcontribute to the University's mission. Lead employees for maximumperformance and dedication, fostering a positive and productivework environment. Complete performance management feedback andgoals timely and per requirements, offering constructive feedbackand developing improvement plans.
• Other reasonable duties as assigned

Functional and Supervisory Relationships

• Reports to: Department Chair
• Supervises the following positions:
  • Administrative Assistant 1
  • Student Assistants
  • Federal Work Study students

Job Requirements

• Demonstrate knowledge of higher education administrativeoperations.
• Knowledge of budgeting, financial reporting, and fiscalmanagement principles.
• Ability to interpret and apply University, SUNY, and ResearchFoundation policies.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple complex priorities independently andadjust priorities.
• Ability to exercise sound judgment and maintainconfidentiality.
• Strong interpersonal skills and ability to collaborate withfaculty, staff, students, and external stakeholders.
• Proficiency with Microsoft Office (e.g., Word, Excel,Outlook).
• Applicants must demonstrate an ability to develop inclusive andequitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity,equity, access, inclusion, and belonging relative to theirrole.

Requirements

Minimum Qualifications

• Bachelor's degree from a college or University accredited bythe US Department of Education or internationally recognizedaccrediting organization.
• 2 years of progressively responsible administrative or businessmanagement experience, preferably in a higher education,governmental, or similarly complex organization.

Preferred Qualifications

• 5 + years of progressively responsible administrativemanagement experience.
• Master's degree in Business Administration, PublicAdministration, Higher Education Administration, or a related fieldfrom a college or University accredited by the US Department ofEducation or internationally recognized accreditingorganization.
• Experience with fiscal management, budgeting, and financialreporting.
• Experience with personnel administration, including hiring,payroll, and employment transactions.
• Experience supporting academic operations in highereducation.
• Experience interpreting and applying SUNY, Research Foundation,or other higher education policies and procedures.
• Experience supervising administrative staff.
• Experience working with enterprise systems such as HRTS,Oracle, Banner, PeopleSoft, or similar administrative systems.

Working Environment

• Typical office environment

Additional Information

The Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act, or Clery Act, mandates that all Title IVinstitutions, without exception, prepare, publish and distribute anAnnual Security Report. This report consists of two basic parts:disclosure of the University's crime statistics for the past threeyears; and disclosures regarding the University's current campussecurity policies. The University at Albany's Annual SecurityReport is available in portable document format PDF by clickingthis link http://police.albany.edu/ASR.shtml

Pursuant to New York Labor Law 194-a, the University will not seek,request, or rely upon an applicant's wage or salary history indetermining whether to interview, hire, or establish compensationfor an applicant. Applicants are not required to provide wage orsalary history information as a condition of employmentconsideration. Salary history may only be verified in the limitedcircumstances permitted by law.

Professional Rank and Salary Grade

Senior Staff Assistant, SL3, $57,151.

Special Note

Visa sponsorship is not available for thisposition. If you currently need sponsorship or will need it in thefuture to maintain employment authorization, you do not meeteligibility requirements. Additionally, please note that UAlbanyis not an E-Verify employer.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER