Administrative Manager – Capital Area District (DC Offices)

Seiu 49; Washington (District of Columbia); On-site; USD 70,000 - 80,000; Full time

Job summary

32BJ SEIU's Capital Area District in Washington, DC is seeking an Administrative Manager to lead administrative and logistical support across four offices (DC, Baltimore, Tysons Corner, Richmond) for about 45 staff. The role requires supervising staff, HR support, vendor contracts, and coordinating campaigns and events.

The ideal candidate will demonstrate strong organizational skills, discretion with confidential information, and excellent communication.

Qualifications

• Experienced administrative professional with demonstrated track record managing a large, fast-paced office.
• Ability to adhere to established policies and procedures.
• Demonstrated ability to handle confidential material and information in a professional manner.
• Excellent time management skills, including the ability to multi-task and prioritize work.
• Excellent communications skills - verbal and written - including effective business writing.
• Proficiency in MS Office, including Word (mail merge), Excel, Outlook and Power Point; ability to learn internal data and workflow systems required; advanced excel skills and database management preferred.
• Attention to detail and problem-solving skills, including effective troubleshooting - anticipating and finding solutions to developing problems
• Strong organizational and planning skills in a dynamic environment.
• Ability to work as part of a team, as well as being a motivated self-starter.
• Strong interpersonal skills, particularly the ability to work with a diverse group of members.
• Experience with, and commitment to, social justice issues are not required but a plus.
• Fluent written and oral Spanish preferred but not required.

Responsibilities

• Supervise an administrative assistant.
• Responsibility for including staff development, time sheets, and office reception operations.
• Support human resources needs including on/off boarding and assisting with recruitment.
• Oversee building management and maintenance for the four offices, vendor contracts, and meeting and event logistics.
• Oversee logistical support for campaign operations, including maintaining inventory, ordering equipment and supplies, and organizing transportation and space as needed.
• Provide administrative and clerical support to the district Staff Director, specifically with respect to personnel, data management and reporting, financial controls, planning, and staff meetings.
• Liaise with headquarters office (based in New York City) for purposes of human resources, payroll, accounting, Information technology, union contracts, and office services.

Tools

MS Office Suite

Job description

32BJ SEIU's Capital Area District in Washington, DC is seeking an Administrative Manager to lead administrative and logistical support across four offices (DC, Baltimore, Tysons Corner, Richmond) for about 45 staff. The role requires supervising staff, HR support, vendor contracts, and coordinating campaigns and events.

The ideal candidate will demonstrate strong organizational skills, discretion with confidential information, and excellent communication.