Administrative Manager – Capital Area District

Seiu 49; Washington (District of Columbia); On-site; USD 70,000 - 80,000; Full time

Job summary

32BJ SEIU's Capital Area District in Washington, DC is seeking an Administrative Manager to lead administrative and logistical support across four offices (DC, Baltimore, Tysons Corner, Richmond) for about 45 staff. The role requires supervising staff, HR support, vendor contracts, and coordinating campaigns and events.

The ideal candidate will demonstrate strong organizational skills, discretion with confidential information, and excellent communication.

Qualifications

• Experienced administrative professional with demonstrated track record managing a large, fast-paced office.
• Ability to adhere to established policies and procedures.
• Demonstrated ability to handle confidential material and information in a professional manner.
• Excellent time management skills, including the ability to multi-task and prioritize work.
• Excellent communications skills - verbal and written - including effective business writing.
• Proficiency in MS Office, including Word (mail merge), Excel, Outlook and Power Point; ability to learn internal data and workflow systems required; advanced excel skills and database management preferred.
• Attention to detail and problem-solving skills, including effective troubleshooting - anticipating and finding solutions to developing problems
• Strong organizational and planning skills in a dynamic environment.
• Ability to work as part of a team, as well as being a motivated self-starter.
• Strong interpersonal skills, particularly the ability to work with a diverse group of members.
• Experience with, and commitment to, social justice issues are not required but a plus.
• Fluent written and oral Spanish preferred but not required.

Responsibilities

• Supervise an administrative assistant.
• Responsibility for including staff development, time sheets, and office reception operations.
• Support human resources needs including on/off boarding and assisting with recruitment.
• Oversee building management and maintenance for the four offices, vendor contracts, and meeting and event logistics.
• Oversee logistical support for campaign operations, including maintaining inventory, ordering equipment and supplies, and organizing transportation and space as needed.
• Provide administrative and clerical support to the district Staff Director, specifically with respect to personnel, data management and reporting, financial controls, planning, and staff meetings.
• Liaise with headquarters office (based in New York City) for purposes of human resources, payroll, accounting, Information technology, union contracts, and office services.

Tools

MS Office Suite

Job description

Administrative Manager
Capital Area District

Based in Washington, DC

ABOUT US
At the forefront of building the nation’s labor movement, 32BJ SEIU is changing the narrative around important social and economic issues facing working families. Founded in 1934, 32BJ is the largest union of property service workers in the nation. We have a powerful and important mission: to build and grow a diverse, effective, politically independent and democratic organization of workers to change our lives for the better, improve our communities, and build a more just society for present and future generations.

With a commitment to building power for low-wage workers, 32BJ is engaged in winning strong contracts for members, organizing workers, supporting progressive candidates for elected office and moving a broad policy agenda, such as immigrant justice, organizing rights, affordable housing, increasing minimum wages, and expanding access to health care.

The Union has approximately 450 staff in sixteen offices from Boston to Miami. 32BJ SEIU represents over 190,000 property service workers including janitors, security officers, airport workers, and food service employees in eleven states and Washington, DC. 32BJ is an affiliate of SEIU, the Service Employees International Union, which has two million members dedicated to raising industry standards and making life better for all working families and communities.

POSITION OVERVIEW
The Capital Area District of 32BJ SEIU represents 22,000 members in Washington, DC, Maryland, and Virginia. We are seeking an Administrative Manager, based in the DC office, who will be responsible for the administrative and logistical support for four office locations (DC, Baltimore, Tysons Corner and Richmond) with approximately 45 staff.

DUTIES AND RESPONSIBILITIES:
Responsibilities include, but are not limited to the following tasks with minimal supervision:

• Supervise an administrative assistant,
• Responsibility for including staff development, time sheets, and office reception operations.
• Support human resources needs including on/off boarding and assisting with recruitment.
• Oversee building management and maintenance (in coordination with the building landlord) for the four offices, vendor contracts, and meeting and event logistics.
• Oversee logistical support for campaign operations, including maintaining inventory, ordering equipment and supplies, and organizing transportation and space as needed.
• Provide administrative and clerical support to the district Staff Director, specifically with respect to personnel, data management and reporting, financial controls, planning, and staff meetings.
• Liaise with headquarters office (based in New York City) for purposes of human resources, payroll, accounting, Information technology, union contracts, and office services.

QUALIFICATIONS AND EXPERIENCE

• Experienced administrative professional with demonstrated track record managing a large, fast-paced office.
• Ability to adhere to established policies and procedures.
• Demonstrated ability to handle confidential material and information in a professional manner.
• Excellent time management skills, including the ability to multi-task and prioritize work.
• Excellent communications skills - verbal and written - including effective business writing.
• Proficiency in MS Office, including Word (mail merge), Excel, Outlook and Power Point; ability to learn internal data and workflow systems required; advanced excel skills and database management preferred.
• Attention to detail and problem-solving skills, including effective troubleshooting - anticipating and finding solutions to developing problems
• Strong organizational and planning skills in a dynamic environment.
• Ability to work as part of a team, as well as being a motivated self-starter.
• Strong interpersonal skills, particularly the ability to work with a diverse group of members.
• Experience with, and commitment to, social justice issues are not required but a plus.
• Fluent written and oral Spanish preferred but not required.

WORK ENVIRONMENT

• This position is a full-time, in-person position that occasionally requires long and irregular hours, including some nights, weekends and holidays.
• This position requires occasional travel to a satellite office as well as to rallies and marches. While public transit can usually be used, a valid driver’s license and car with insurance are preferred.

PHYSICAL DEMANDS

• Ability to ascend and descend stairs and participate in marches and demonstrations that can be at least three to four hours in duration.
• Some overnight travel to other East Coast locations may be required.

COMPENSATION & BENEFITS
The salary range for the Administrative Manager is $70,000 to $80,000. 32BJ offers a generous benefits package that includes a fully employer-paid medical, dental and vision plan (for full-time employees and their qualified dependents) and retirement benefits, including a defined benefit pension plan and 401K. 32BJ offers paid time off including three weeks’ vacation, eleven holidays, twelve sick days, and, after the first year of service, four personal days.

32BJ is an inclusive and diverse organization, committed to advocating for social, racial and economic justice. We promote diversity and strongly encourage applications from people who believe in our mission. We strongly encourage women and people of color to apply.