Administrative Manager

Latino Legends; United States; Remote; USD 39,000 - 50,000; Full time

Benefits offered by this job

Remote work

Paid time off for US holidays

Bi-weekly payments via Gusto

Job summary

Latino Legends seeks an Administrative Manager to lead a remote administrative team for a US construction firm with activities in Texas and Arizona. The role focuses on end-to-end administration, job setup, billing, and documentation.

You will supervise a remote team, manage client communications, and drive SOPs using Google Workspace, JobTread, CompanyCam, and Gusto. Fluency in English and Spanish is required.

Qualifications

• 3+ years in administrative management or supervisory roles.
• Experience managing remote teams in construction, trades, or property management is preferred.
• Bilingual fluency in English and Spanish; strong written and spoken communication.

Responsibilities

• Lead remote administrative staff (Construction Administrative Assistants and Job Dispatcher).
• Oversee job setup, change orders, billing, documentation, and client communications.
• Ensure compliance records, onboarding/offboarding, and reporting to leadership.

Skills

Team Leadership

Remote team management

Bilingual English/Spanish

Client communications

Operational supervision

Tools

Google Workspace Admin

JobTread

CompanyCam

Gusto

Job description

Administrative Manager Location: Remote (Exclusive opportunity for Latin American talent) Salary: $3,500 - $4,500 USD per month (Independent contractor, paid via Gusto; final rate depends on experience) Payment: Bi-weekly base payments Employment Type: Contractor Schedule: Full-time (40 hours/week), Monday through Friday, 7:00 AM - 4:00 PM Central Time (occasional availability outside these hours may be required) Perks & PTO: Paid Time Off for US Holidays: Independence Day (July 4th), Thanksgiving Day, Christmas Day, and New Year's Day (plus half days off the day before Thanksgiving, Christmas, and New Year's Day) Direct Reports: Construction Administrative Assistant team and Job Dispatcher

About the Opportunity Latino Legends is recruiting an exceptional Administrative Manager to join a rapidly expanding US-based construction firm operating across major metropolitan markets in Texas and Arizona (including Houston, Dallas/Fort Worth, and Phoenix). Our client specializes in residential turns, rehabs, and service work for institutional real estate partners, alongside commercial and private build projects. They are looking for an experienced operational leader from Latin America who can manage remote administrative talent and run daily workflows with precision.

Position Summary

The Administrative Manager leads the company's end-to-end administrative operations while supervising a dedicated remote team (Construction Administrative Assistants and a Job Dispatcher). This is a true working-manager position. Beyond mentoring and leading your team, you will personally manage core administrative workflows-including job setup, change orders, billing, documentation, client communications, compliance records, and leadership reporting. The ideal candidate has managed administrative or operational functions within construction, property management, or the trades, and operates with high autonomy.

Key Responsibilities

• Team Leadership & Allocation Supervise, mentor, and evaluate the Construction Administrative Assistant team and the Job Dispatcher. Distribute and balance workloads across regional markets and Project Managers, adjusting coverage as project volumes fluctuate. Set clear performance standards, lead regular check-ins, conduct performance coaching, and partner with the VP of Operations on talent strategy. Lead recruiting, interviewing, and onboarding for new additions to the remote administration team.
• Core Operations & Job Administration Build and maintain job files in JobTread, tracking scopes, budgets, timelines, and client data. Process change orders, purchase orders, lien waivers, and billing submissions via client portals. Handle direct communications with clients, property managers, and homeowners via phone and email regarding job progress, scheduling, and documentation. Step in to support direct reports during capacity surges or planned absences.
• Company Administration & Compliance Oversee full-cycle onboarding and offboarding for staff and contractors (system provisioning, Gusto setup, documentation, equipment tracking). Maintain complete personnel records, contractor agreements, worker classifications, and policy sign-offs. Manage corporate compliance files, including contractor licenses, certificates of insurance (COIs), vendor agreements, W-9s, and renewal schedules across states. Support accounts receivable and accounts payable workflows, verifying billing accuracy, following up on collections, and tracking weekly AR logs. Deliver regular analytical reports to senior leadership covering job margins, pending change orders, cash receivables, and team output.
• Process Standardization & Tooling Write and maintain Standard Operating Procedures (SOPs) for administrative routines; audit output for quality control. Administer software ecosystems: Google Workspace Admin, JobTread, CompanyCam, and Gusto. Continuously detect operational bottlenecks and roll out scalable workflow enhancements.

Qualifications & Requirements

• Experience: 3+ years in an administrative management or operational supervisor capacity, preferably overseeing remote teams within construction, trades, or property management.
• Bilingual Fluency: English: Native or near-native proficiency (written and spoken). You will interact daily with US executives, institutional property managers, and homeowners. (A phone screening and written evaluation are required during the selection process).
• Spanish: Full fluency to effectively coordinate with field crews and trade teams.
• Industry Acumen: Working knowledge of US construction documentation, including work orders, subcontracts, change orders, purchase orders, lien waivers, client portal billing, and job dispatching.
• Client & Phone Presence: Strong verbal communication skills, comfortable handling inbound/outbound client calls, status briefings, and conflict resolution.
• Technical Proficiency: Advanced Google Workspace (Admin Console, Sheets, Docs, Calenda