Administrative Manager

systemstechnologyforum; San Diego (CA); On-site; USD 108,000 - 132,000; Full time

Benefits offered by this job

Medical plans

Vision and dental

401(k) plan

Paid time off

Bonuses

Job summary

Systems Technology Forum LTD (STF) is seeking an experienced Administrative Assistant to support a Navy Program Office in a non-telework environment. The role involves handling phones, visitor check-ins, calendar management, and travel orders in DTS in a government setting.

Must manage documentation and support timekeeping and meeting logistics. Ideal candidates have seven years of DTS experience, a Bachelor’s degree in accounting/finance/economics/business, and a Secret clearance.

Qualifications

• Must have at least seven (7) years of experience with Defense Travel System (DTS).
• Secret clearance is required for this role.
• Bachelor's Degree in Accounting, Finance, Economics, or Business Administration is required.

Responsibilities

• Performs administrative assistant functions such as answering and redirecting phone calls, greeting and checking in visitors, managing calendars for designated Government personnel.
• Files Documentation and records management.
• Completes travel orders in DTS.
• Prepares spreadsheets, graphs, pivot charts, and visuals using Microsoft Office applications.
• Supports timekeeper functions in the Government’s system (e.g., NERP).
• Prepares conference rooms for meetings and arranges materials.
• Submits facilities requests for repairs and office changes.
• Maintains muster sheets and assists with muster during evacuations or events.
• Assists with use of hotel software to reserve office spaces and configure hoteling spaces.
• Verifies access credentials of visitors to classified spaces.

Skills

DTS proficiency

Secret clearance

Education

Bachelor's degree in Accounting, Finance, Economics, or Business Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Security Clearance Required

Company Overview

Systems Technology Forum LTD (STF) is an established industry partner with a passion for exceptional performance and an unwavering commitment to our clients. As a premier provider of management, engineering, information technology, and logistics services, STF is committed to delivering high-quality systems engineering, technical and professional support services that meet and exceed deliverable requirements.

STF offers superior out-of-the-box solutions to end-to-end problems and customer-centric support to the United States Government, Military, Department of Defense (DoD), and other federal agencies.

Job Summary

Performs administrative assistant functions for a Navy Program Office.

Telework is not supported. Travel is not required.

Responsibilities and Duties

• Performs administrative assistant functions such as answering and redirecting phone calls, greeting and checking in visitors, agendas, and managing calendars for designated Government personnel.
• Files Documentation and records management.
• Completestravel orders in DTS.
• Prepares spreadsheets, graphs, pivot charts, and other visual media using advanced features in Microsoft Office (i.e., Word, Excel, PowerPoint, and Outlook).
• Supports the execution of timekeeper functions in the Government’s designated system (e.g., NERP) such as initiating new user requests, preparing reports and confirming the completion of employee time entries.
• Prepares conference room for meetings, including briefs white boards, poster boards and other materials necessary for the conduct of the meeting.
• Submits facilities requests for repairs and office change such as furniture moves.
• Prepares and maintains muster sheet and assist Government personnel with conducting muster during building evacuations or other events requiring muster.
• Assists Government and Contractor personnel with use of hotel software to reserve office spaces, plan and configure hoteling spaces, and other facilities resources.
• Verifiesaccess credentials of visitors to classified spaces using Government provided procedures.

Qualifications and Skills

Required knowledge and years of experience

Must have at least seven (7) years of experience and knowledge in Defense Travel System (DTS).

Education Requirements

Bachelor's Degree in Accounting, Finance, Economics, or Business Administration.

Certifications

N/A

Clearance Requirement

Secret

Salary

The minimum salary starts at $120,000 and the max is negotiable based on experience

Benefits and Perks

At STF, we recognize that talented employees are the foundation of our success. STF provides benefits and compensation packages to help our employees meet the diverse and changing needs throughout their careers and lives.

Benefits packages include the following:

• Medical Plans administered through United HealthCare
• Vision and Dental Plan Benefits
• 401(k) Tax-Deferred Retirement Plan
• Accidental Death and Dismemberment Insurance
• Dependent / Medical Care Flexible Spending Account
• Direct Deposit
• Health and Welfare Medical
• Holiday Leave
• Industry Competitive Salaries
• Life Insurance (basic and supplemental)
• Paid Time Off / Annual Comprehensive Personal Leave
• Performance / Award Bonuses
• Professional Development Coursework
• Technical Training
• Tuition Assistance Program
• TotalChoice Voluntary Benefits
• STF Cares / Paid Time Off to Volunteer

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities

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