Administrative Manager

Recovery Cafe Skagit; Mount Vernon (WA); On-site; USD 35,000 - 43,000; Full time

Benefits offered by this job

Sick time

Paid time off

Phone reimbursement

Health insurance offset

Job summary

Recovery Cafe Skagit in Mount Vernon, WA, is seeking an Administrative Manager to oversee the day-to-day business affairs and advance its mission. This role reports to the executive director and Board, coordinating with leadership staff and ensuring compliance with regulations.

Responsibilities include fundraising with the board, budgeting with the finance team, HR and facilities oversight, and donor communications. A compassionate, recovery-focused approach is essential.

Qualifications

• Bachelor's Degree or equivalent; 3+ years in fundraising, administration, planning, and financial management.
• Ability to work effectively with a nonprofit Board of Directors.
• Excellent oral and written communications with diverse audiences.
• Strong computer skills with word processing, databases, spreadsheets, financial reporting, and online apps.

Responsibilities

• Oversee day-to-day business affairs of Recovery Cafe Skagit in Mount Vernon, WA.
• Collaborate with executive director and Board, and coordinate leadership staff.
• Participate in fundraising planning and gift solicitation; lead grant writing as needed.
• Develop and monitor annual operating budget; ensure regulatory and financial compliance.
• Prepare annual report and coordinate with accounting firms for tax submissions.
• Manage facilities and HR processes; support board relations and public outreach.

Skills

Fundraising

Administration

Financial management

Leadership

Communication

Nonprofit governance

Board relations

Education

Bachelor's Degree or equivalent

Job description

The Administrative Manager's primary responsibility is to oversee the day-to-day business affairs of Recovery Cafe Skagit in order to further its mission. The administrative manager exercises this responsibility under the authority of, and in close communication with, the organization's executive director and Board of Directors and works in close consultation with other leadership staff.

Description

The Administrative Manager's primary responsibility is to oversee the day-to-day business affairs of Recovery Cafe Skagit in order to further its mission. The administrative manager exercises this responsibility under the authority of, and in close communication with, the organization's executive director and Board of Directors and works in close consultation with other leadership staff.

Leadership

• Commits to learning the Recovery Café model from the Board, Recovery Café Network, Café staff, and other sources as needed.
• Serves as a leader, both within the Cafe and externally in the broader community, to promote awareness of, and resources for, Recovery Cafe Skagit.
• Models excellent leadership skills and characteristics to staff, members, and the larger RCS community, demonstrating commitment to the Café's values of Safety, Respect, Compassion, Accountability, and Gratitude.

Financial and Physical Plant Management

• Participates in the development of the annual fundraising plan with the board development team.
• Participates in direct solicitation of gifts from corporations, foundations, organizations, and individuals.
• Leads grant writing and participates as needed to support the fundraising plan.
• Works with bookkeepers and contracted fiscal organizations to develop and implement the annual operating budget, seeking input from the Café staff leadership, which is presented to the Board for review and approval.
• Responsible for fiscal management that operates within the approved budget, ensures maximum resource utilization, and maintains the organization in a positive financial position.
• Ensures ongoing budgetary compliance and evaluation, ensuring full regulatory and legal compliance in all operations.
• Ensures the development of an Annual Report to share with donors, prospective donors, and the Café's supportive community.
• Works with the Café's contracted accounting firm to generate and submit annual 990 tax returns.
• Serves as primary contact for matters concerning the Cafe's physical facility including assuring that routine maintenance and repairs are made.

Human Resources

• Contributes to environment and strengths-based culture of compassion, safety, and trust, engages all staff with a spirit of collaboration and compassion, and moves past cultural stereotypes that interfere with recovery.
• Oversees implementation of the Cafe's Personnel Policies.
• Participates in the recruitment, selection, guidance, and performance evaluation of the staff and volunteers.

Public Relations and Community Advocacy

• Participates in the development, implementation and evaluation of an annual public relations and media plan.
• Participates in the ongoing education of and communication with the community, elected officials, legislators, health care authority, funders, and other policy makers regarding the policy and resource needs of the affected populations.

Board Relations

• Responsible for communicating effectively, collaboratively, and transparently with the Board providing information necessary for the Board to function properly and to make informed decisions.

Required Skills and Experience

• Bachelor's Degree or an equivalent combination of education and experience; 3+ years of commensurate experience that includes but is not limited to fundraising, administration, planning, and financial management.
• Demonstrated ability to work effectively with a nonprofit Board of Directors to achieve organizational excellence.
• Excellent oral and written communications skills with diverse audiences and cultures.
• Demonstrated computer skills in word processing, databases, spreadsheets, financial reporting and tracking software, and online applications.

Preferred Skills and Experience

• Hands-on experience in working with individuals in the mental health and substance use disorder recovery communities.
• Lived experience with substance use or mental health challenges.

Physical Requirements and Work Environment

• Good physical health, as necessary to carry out the responsibilities of the position.
• Ability to manage and handle normal to occasional high levels of urgency-related stress.

Compensation

This position is a salaried 5/8 (.6 FTE) position paying $39,213 per year plus sick time, paid time off, phone reimbursement, and additional compensation to offset health insurance costs.

About the Company

Recovery Cafe Skagit is a nonprofit whose mission is to be a safe, healing community for individuals in recovery from the traumas of homelessness, addiction, and mental health challenges and to empower long-term transformation through human connection. We define recovery in a broad sense--recovery from substances, mental health challenges, homelessness, and any number of conditions and experiences. The Café is a place for people to join a community that offers radical hospitality, meets them where they are, and walks beside them on their journeys.