Administrative Manager

University of Wisconsin Madison; Madison (WI); Hybrid; USD 57,000 - 81,000; Full time

Job summary

An established academic institution is seeking an Administrative Manager to provide vital leadership and support within the Economics Department. This role involves managing financial processes, coordinating travel, and ensuring compliance with policies. The ideal candidate will have strong administrative skills, particularly in budget management and communication. Join a dynamic team that values diversity and fosters collaboration, where your contributions will enhance the educational experience for students and faculty alike. This is a fantastic opportunity to make a meaningful impact in a vibrant academic community.

Benefits

Generous vacation and paid time off

Competitive insurance and savings accounts

Retirement benefits

Qualifications

• High-level administrative experience in budget management and financial tracking.
• Ability to work with diverse stakeholders and manage communications effectively.

Responsibilities

• Manage administrative policies and procedures to support departmental goals.
• Coordinate travel and financial transactions for department activities.

Skills

Microsoft Office Suite

Budget Management

Financial Tracking

Travel Coordination

Communication Skills

Organizational Skills

Problem Solving

Education

Bachelor's Degree

Master's Degree

Tools

Workday

Job description

Job Summary:	The Administrative Manager provides critical administrative leadership and support to advance the Economics Department's programs' goals and objectives. This position is in the Department of Economics, a large, complex department in the College of Letters & Science, consisting of 1,600 undergraduate majors, 200+ masters students & 130+ PhD students. This position assumes delegated authority from the Department Administrator to run financial day-to-day administrative processes necessary to keep the department operating optimally. This position serves as the liaison between the department and the L&S Administrative Regional Team (ART). Responsibilities include: --Develop, coordinate, and manage administrative policies and procedures in support of the department's mission. --Establish and grow relationships with program coordinators, staff, faculty, L&S Administrative Regional Team (ART) and others across campus to ensure positive collaboration that aligns with department's needs and goals. --Participate in campus workshops and trainings to ensure department stays in compliance with all Federal, State and campus policies. --In partnership with Economics Department Leadership and L&S Administrative Regional Team (ART), supply funding sources for all financial and payroll transactions, keep track of all account balances and provide reports as necessary. --In partnership with Economics Department Leadership and L&S Administrative Regional Team (ART), procure all components necessary for department related research and teaching. --In partnership with Economics Department Leadership and L&S Administrative Regional Team (ART), manage the department's travel coordination, reimbursements and communications for department workshop and visitors programs, consisting of approximately 70 guests/semester, from inception to final payment.
Responsibilities:	Manages a program and/or programmatic activities. Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and/or approve unit expenditures. 20% Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement 20% Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures 20% Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications 20% Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies 15% May assist in the development and monitoring of the unit or program budget and approve unit expenditures 5% Assistant Building Manager in charge of building keys, day to day building activities and attending campus-wide building manager meetings
Institutional Statement on Diversity:	Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:	Required Bachelor's Degreeor three years similar work experience Preferred Master's Degreein similar field
Qualifications:	This position requires high-level administrative experience in budget management, financial tracking and travel coordination. The Administrative Manager must be able to work effectively with students, faculty, staff, outside guests and cross-campus partners as well as have knowledge of and experience with managing communications and administrative processes. Required Qualifications: - Proficient in Microsoft Office Suite, in particular Excel - Ability to respond to the needs of a variety of stakeholders in a timely manner; sometimes after hours - Experience using on-line and/or cloud-based financial program - Have working knowledge of and experience with budgeting principles - Experience making air and lodging travel arrangements - Experience with assigning funding for multiple accounts and sources - Excellent verbal and written communication skills - Strong organizational, communication, multi-tasking and problem solving skills Preferred Qualifications: -Experience working at a higher education institute -Workday experience
Work Type:	Full Time: 100% This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:	Ongoing/Renewable
Salary:	Minimum $57,000 ANNUAL (12 months) Depending on Qualifications The typical starting salary for this position is $57,000 - $80,240 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurance and saving accounts; and retirement benefits.
Additional Information:	Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. University sponsorship is not available for this position.
How to Apply:	Please click on the "Apply Now" button to start the application process. Applications must be submitted by the deadline date. To apply, please upload a cover letter and resume. Your cover letter and resume should reflect your experience for this position related to the qualifications section. Both materials will be used during our evaluation to determine your qualifications as they relate to the job. Please note your application materials may be used as a writing sample. Selected applicants will receive an invitation to participate in interviews 7-10 days after the closing date. Second interviews may be needed, but will be determined at a later date. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/former supervisor. References will not be contacted without advanced notice. For questions on the position, contact: Tammy Herbst-Koel 608-890-4745
Contact:	Tammy Herbst-Koel [e-mail] Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:	Administrative Manager(AD005)
Department(s):	A48-COL OF LETTERS & SCIENCE/ECONOMICS/ECONOMICS
Employment Class:	Academic Staff-Renewable
Job Number:	314404-AS
The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Division Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .